Administrative Assistant

About The Company The Caleb Group works to create and manage affordable housing that contributes to stable, thriving communities. Our work depends on responsive service, organized operations, and respectful relationships with residents, colleagues, and community partners. Team members play an important role in supporting the day\-to\-day management of properties and helping maintain an accessible, welcoming housing experience. We value care, accountability, and collaboration in serving residents and carrying out our mission. About The Role The Administrative Assistant provides day\-to\-day clerical and organizational support to property management staff. You will help keep property files and documentation accurate, respond to routine inquiries, assist with tenant communications and lease processing, and prepare reports and correspondence. The position also supports billing, rent collection, and payment processing activities. Success in this role requires attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities while treating residents and colleagues with courtesy and discretion. Qualifications Candidates should have proven experience as an administrative assistant or in a similar office\-support role. A high school diploma or equivalent is required; additional education or training in property management is an advantage. Applicants should be organized, dependable, and comfortable working independently as well as collaboratively. Strong written and verbal communication skills, a professional approach to resident interactions, and the ability to multitask are important. Proficiency with Microsoft Word, Excel, and Outlook is expected. Familiarity with property management software is a plus. The successful candidate will be able to handle sensitive information confidentially, follow established procedures, and use practical problem\-solving skills to support daily operations. Responsibilities Provide administrative assistance to property managers and other team members, helping the office operate smoothly and consistently. Create, organize, update, and maintain property files, resident records, and related documentation. Assist with tenant communications, respond to inquiries, and direct questions or requests to the appropriate staff member when needed. Support lease processing and prepare reports, letters, forms, and other correspondence. Professionally manage incoming telephone calls, email, and visitor inquiries. Assist with billing, rent collection, and payment processing tasks, following company practices and safeguarding confidential information. Help monitor documentation for completeness and support compliance with company policies and applicable regulatory requirements. Communicate promptly about urgent issues, maintain accurate records of completed work, and contribute to a respectful, service\-focused team environment. Benefits This position offers an hourly wage of $23 to $25, depending on qualifications and experience. You will have the opportunity to contribute to affordable housing and support the day\-to\-day work of a community\-focused organization. The role also offers experience working alongside property management professionals and developing skills in administration, resident services, and property operations. Please include a resume with your inquiry or application. Equal Opportunity The Caleb Group is committed to providing equal employment opportunities. Employment decisions are made without discrimination and in accordance with applicable federal, state, and local laws. We welcome applicants who can contribute to a respectful and inclusive workplace and who are committed to serving residents and communities with professionalism.