Executive Personal Assistant

Job Overview We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional administrative and operational support to senior executives. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast\-paced environment, demonstrating proactive problem\-solving skills, exceptional communication abilities, and a passion for facilitating executive success. Join us to be an integral part of a forward\-thinking organization that values efficiency, collaboration, and excellence. Responsibilities Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and DocuSign. Provide comprehensive executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with precision. Organize and facilitate events, conferences, and internal meetings, ensuring all logistics are handled smoothly from venue booking to materials preparation. Handle internal communication efficiently across departments to ensure timely dissemination of information and project updates. Oversee office management tasks such as filing systems, data entry, front desk duties, multi\-line phone systems, and maintaining office supplies inventory. Assist with bookkeeping tasks using QuickBooks and manage financial documentation related to expenses and invoices. Coordinate projects across teams by tracking deadlines, preparing status reports, and collaborating with C\-suite executives to ensure objectives are met promptly. Maintain confidentiality when handling sensitive information related to personnel or company operations while demonstrating excellent phone etiquette and professional demeanor. Experience Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast\-paced environment. Strong background in office management, administrative support, project coordination, and event planning. Proficiency in productivity software including Microsoft Office Suite (Word, Excel, PowerPoint), Outlook Calendar, and video conferencing software such as Zoom or Microsoft Teams. Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail through organizational skills and time management techniques. Experience with bookkeeping using QuickBooks or similar accounting software is preferred. Excellent written communication skills for proofreading documents and preparing professional correspondence. Familiarity with business travel arrangements and managing complex schedules for executives is highly desirable. Join our team as an Executive Personal Assistant if you’re energized by supporting leadership with enthusiasm, precision, and a proactive approach! Your organizational prowess will help drive our success while providing vital support that keeps our executive team focused on strategic priorities. Pay: $20\.00 \- $30\.21 per hour Benefits: Flexible schedule Work Location: Hybrid remote in Houston, TX (Harris County)