Office Assistant

Overview We are seeking a proactive and detail\-oriented Office Assistant to join our dynamic team. This vital role ensures the smooth operation of daily office activities, providing essential support to staff and clients alike. The ideal candidate will bring strong organizational skills, technical proficiency, and a positive attitude to foster an efficient and welcoming work environment. This paid position offers an excellent opportunity to develop your administrative expertise while contributing to a thriving organization. Responsibilities Front Desk \& Call Management: Answer inbound calls promptly, manage multi\-line phone systems, and route inquiries with professional telephone etiquette. Appointment \& Job Scheduling: Coordinate client appointments and schedule project workflows/jobs efficiently to maximize daily operations. Proposal \& Sales Follow\-Up: Execute proactive, targeted follow\-up calls for pending proposals on the day prior to deadlines or client decisions. Customer Care Assurance: Manage client communications and customer support to deliver exceptional service, resolve inquiries, and ensure total customer satisfaction. Data \& Document Management: Execute accurate data entry and maintain organized digital and physical filing systems. Quality Assurance: Proofread and edit documents to ensure absolute accuracy, clarity, and compliance. Calendar Management: Support office operations by coordinating appointments, scheduling meetings, and managing master calendars. Office Operations: Operate standard equipment. Requirements \& Experience Administrative Background: Previous administrative, office, sales coordination, or personal assistant experience highly preferred. Technical Proficiency: Demonstrated expertise in Microsoft Office Suite (Word, Excel, Outlook) and standard scheduling or productivity software. Accounting Software: Familiarity with QuickBooks or similar accounting platforms is a plus. Communication Skills: Exceptional written and verbal communication skills; strong phone manners and bilingual abilities are an asset. * Task Management: Strong organizational skills with a proven ability to prioritize critical tasks, time\-sensitive callbacks, and logistics in a fast\-paced environment. Join us as an Office Assistant and become a key contributor to our efficient operations! We value energetic individuals who thrive on organization, communication, and delivering outstanding support. This paid position offers growth opportunities within a vibrant workplace dedicated to excellence. Pay: $14\.00 \- $21\.00 per hour Work Location: Hybrid remote in Greenville, SC 29615