Bookkeeper/Administrative Assistant

Job Summary We are seeking a dynamic and detail\-oriented Bookkeeper/Administrative Assistant to join our team! This role combines essential financial management with administrative support, ensuring smooth daily operations and accurate record\-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to handle a variety of clerical and bookkeeping tasks. This paid position offers an exciting opportunity to contribute to a vibrant office environment while honing your administrative and financial skills, with a clear path to promotion and growth outlined at the beginning. Duties Manage accounts receivable and payable using QuickBooks or similar accounting software, ensuring timely invoicing and payments Perform data entry with precision, maintaining accurate financial records and spreadsheets Support office management tasks such as filing, document proofreading, and maintaining organized records Help with entering pertinent details into Contract software for new opportunities. Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients Support personal assistant responsibilities including travel arrangements, correspondence, and task prioritization Help with managing client bookkeeping tasks, including A/R, Bank Feed, A/P and Financial Reporting. Skills Accounting or Bookkeeping Focus. Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with the ability to manage multiple tasks simultaneously Excellent phone etiquette and communication skills in both English and bilingual (if applicable) Demonstrated experience in office management, clerical work, and data entry with high accuracy Technical proficiency in using productivity software, spreadsheets, and typing at a fast pace Knowledge of office procedures such as filing systems, proofreading documents, and calendar management Ability to provide outstanding customer support via phone or in person while maintaining professionalism Join us to be part of a dedicated team where your organizational talents and technical skills will make a real impact! We value proactive individuals who thrive in a fast\-paced environment and are eager to support our office’s success through exceptional administrative excellence. Pay: $26\.00 \- $30\.00 per hour Expected hours: 40\.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Work Location: Hybrid remote in Saint Charles, IL 60175