Administrative Support

Job Overview We’re hiring a sharp, fast‑moving Administrative Support Specialist to support daily operations with precision and speed. This role is ideal for someone who thrives in a high‑expectation environment, learns quickly, and maintains accuracy under pressure. Our industry is niche, so curiosity, memorization, and a willingness to ask questions are essential. Responsibilities Support daily office operations with fast, accurate administrative execution Receive invoices, verify details, and work closely with inventory workflows Enter, update, and manage inventory and operational data in QuickBooks Manage incoming communications and ensure timely, professional responses Assist with scheduling, calendar coordination, and meeting preparation Handle data entry, tracking, and basic reporting with strong attention to detail Learn industry‑specific terminology, processes, and product knowledge through consistent memorization Ask questions proactively to deepen understanding and prevent errors Anticipate needs, resolve issues quickly, and maintain workflow efficiency Uphold a polished, organized office environment and support general operational needs Requirements Someone sharp, quick, and highly detail‑oriented Strong organizational skills with the ability to manage multiple priorities Ability to work efficiently in a fast‑paced environment Comfort working in QuickBooks and learning new systems quickly Curiosity and a proactive mindset, asks questions, seeks clarity, and wants to understand the “why” Ability to memorize processes, terminology, and product details in a niche industry Experience receiving invoices or working with inventory is a plus College degree preferred Prior administrative experience helpful but not required Pay: $25\.00 \- $32\.00 per hour Benefits: Dental insurance Health insurance Paid time off Work Location: In person