Bilingual Office Manager / Executive Secretary (English-Arabic)

American Global Medical Services (“AGMS”) is a US medical logistics company based in McLean, VA is positioning itself to become the leading global healthcare provider of American quality healthcare, including specialized surgical, oncology, and diagnostic care. The Company is establishing its first overseas, Joint\-Commission 200\-bed Surgical and Cancer hospital in Baghdad, Iraq , staffed by 200 \+ US medical, nursing, technical and administrative personnel supported by 1200 to 1500 local employees. Position Overview We are seeking a highly professional, organized, dependable, and proactive Bilingual Office Manager / Executive Secretary for our office in McLean, Virginia. The successful candidate must be fluent in both English and Arabic, including professional speaking, reading, and writing skills. This position combines office management, executive and administrative support, professional correspondence, document preparation, scheduling, virtual meeting coordination, recordkeeping, and general responsibility for helping maintain an efficient and well\-organized professional office. We are looking for someone who takes initiative, pays close attention to detail, follows assignments through to completion, and can be trusted with confidential and important business matters. This is a full\-time, on\-site position requiring physical attendance at our McLean office five days per week. Key Responsibilities · Manage the day\-to\-day administrative operations of the office and maintain an organized and professional working environment. · Provide administrative and secretarial support to executives and senior management. · Manage calendars, appointments, schedules, meetings, conference calls, and follow\-up activities. · Prepare and format professional letters, emails, memoranda, reports, presentations, meeting materials, and other business documents. · Draft professional business correspondence in both English and Arabic. · Assist with translation and review of routine business correspondence and documents between English and Arabic. · Maintain organized electronic and physical filing and recordkeeping systems. · Manage incoming and outgoing telephone calls, emails, mail, messages, and general office communications. · Coordinate meetings, appointments, visitors, and conference calls. · Track deadlines, assignments, commitments, and follow\-up items and provide timely reminders to management. · Assist with domestic and international travel arrangements, schedules, itineraries, and reservations when required. · Coordinate office vendors, services, supplies, and other administrative requirements. · Handle confidential and sensitive information with a high degree of discretion and professionalism. · Perform additional administrative and office\-management responsibilities as needed. Zoom \& Microsoft Teams Meeting Coordination · Schedule and organize Zoom and Microsoft Teams meetings. · Create and distribute meeting invitations, links, calendar appointments, and access information. · Coordinate participants in the United States and internationally, including scheduling across different time zones. · Prepare and distribute agendas, presentations, reports, and supporting documents before meetings. · Confirm participant attendance and follow up when necessary. · Assist participants with basic meeting\-access or connectivity issues. · Organize and maintain meeting records and related documents. · Prepare meeting minutes, decisions, and action items when requested. · Distribute meeting notes and follow up with participants regarding assignments and deadlines. Required Qualifications · Fluent in English and Arabic \- speaking, reading, and professional writing. · Excellent verbal and written communication skills in both languages. · Strong organizational, administrative, and time\-management skills. · Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook. · Proficiency with Microsoft Teams and Zoom. · Ability to prepare professional business documents and correspondence. · Excellent attention to detail and accuracy. · Ability to organize multiple priorities, assignments, meetings, and deadlines simultaneously. · Ability to work independently, take initiative, and complete assignments without continuous supervision. · Professional demeanor and excellent interpersonal skills. · Ability to communicate professionally with executives, employees, clients, visitors, vendors, and business associates. · High degree of dependability, punctuality, discretion, and confidentiality. Preferred Qualifications · Previous experience as an Office Manager, Executive Secretary, Executive Assistant, Office Administrator, Administrative Assistant, or similar professional administrative position. · Approximately 3\-5\+ years of relevant professional administrative experience is preferred. · Previous experience supporting senior executives or management is desirable. · Experience working in a corporate, healthcare, international business, professional\-services, or similar professional environment is a plus. · Experience coordinating communications and meetings involving individuals in different countries and time zones is desirable. Work Schedule \& Location This is a full\-time, on\-site position in McLean, Virginia. The regular work schedule is Monday through Friday, 40 hours per week. The employee must be able to physically report to the McLean office five days per week. This is not a remote position. Consistent attendance, punctuality, reliability, and professional appearance are important requirements of the position. Compensation Starting at $65,000 per year, depending on experience, qualifications, bilingual proficiency, administrative capabilities, and demonstrated professional skills. Exceptional candidates with particularly strong executive support, bilingual communication, and office\-management experience may be considered at a higher compensation level. Benefits The company offers a competitive employment package. Benefits may include, depending on eligibility and the company's applicable benefit plans: · Paid vacation and personal time · Paid company holidays · Paid sick leave · Health insurance or healthcare benefits · Professional development opportunities · Stable, full\-time professional employment · Opportunities for increased responsibility and professional growth Specific benefits and eligibility will be discussed with qualified candidates during the interview process. The Candidate We Are Looking For We are looking for more than someone who simply performs assigned clerical tasks. The ideal candidate is a highly organized, resourceful, and proactive professional who takes ownership of office responsibilities and helps management stay organized and productive. The successful candidate should anticipate administrative needs, keep track of commitments and deadlines, follow up on outstanding matters, communicate professionally, maintain accurate and organized records, and take pride in completing work correctly and on time. Because the position involves communication in both the United States and the Arabic\-speaking world, excellent English\-Arabic communication skills, cultural professionalism, discretion, and sound judgment are particularly important. Pay: $65,000\.00 per year Benefits: Health insurance Paid time off Work Location: In person