AI-Enabled Administrative Assistant

The NBP Group \| Woodbury, NY (On\-site) The NBP Group is a boutique property \& casualty insurance agency founded in 1993 that specializes in premium insurance for car, home, jewelry, and business. The company, serving discerning clients across personal and commercial lines, is seeking a sharp, detail\-oriented Administrative Assistant to support a senior insurance executive. This is a hands\-on role for someone who pairs strong organizational instincts with fluency in today's AI productivity tools. You'll be the executive's right hand — managing the calendar, correspondence, client follow\-ups, and the day\-to\-day flow of a fast\-moving office where high\-value clients expect white\-glove service. What you'll do Manage scheduling, email triage, and client communications on behalf of the executive Use AI tools (drafting, summarization, data entry, research) to move faster and reduce busywork Prepare quotes, applications, renewals, and policy documents for review Maintain organized client files and CRM records with precision Coordinate with carriers and underwriters and keep deadlines on track Handle confidential financial and personal client information with discretion What we're looking for 2\+ years in an administrative, executive\-support, or insurance office role Comfort and curiosity with AI/productivity software (ChatGPT, Claude, Microsoft Copilot, or similar) Excellent written and verbal communication Strong organization and a genuine eye for detail Discretion and professionalism around sensitive client matters Insurance, finance, or wealth\-planning exposure a plus (P\&C, life, or commercial lines) Why NBP A boutique environment where your work is visible and valued, direct mentorship from a seasoned insurance executive, and a front\-row seat to high\-net\-worth insurance and risk planning. To apply: Send your résumé to mpatel@nbpinsurance.com or call (516\) 626\-6271\. The NBP Group is an equal opportunity employer. Pay: $26\.00 \- $30\.00 per hour Benefits: 401(k) Health insurance Paid time off Tuition reimbursement Work Location: In person