Executive Assistant

Job Summary Clarity. Trust. Right Way. Join an accounting and tax firm dedicated to serving individuals and businesses with excellence, professionalism, and integrity. We provide comprehensive accounting and tax services, and we are seeking an experienced, disciplined, motivated and service\-minded administrative assistant with strong attention to detail to join our team. This position is hybrid, with tax season (January through May) requiring a more heavy in\-office schedule due to the nature of our business. Though this position is part\-time, we offer PTO as well as a profit\-sharing plan, a performance bonus and the opportunity to earn bonuses for new client retention. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with excellent communication skills, will help foster an efficient, welcoming environment where everyone can thrive. This role is ideal for someone who values meaningful professional relationships, strives for personal and professional growth, and brings both skill and character to their work. Duties Greet clients, directing them appropriately with professionalism and warmth Assistance with email and calendars for the owners Client relations assistance Maintain organized filing systems, both physical and digital, ensuring easy access to important documents Perform data entry tasks accurately using Google Workspace, and specialized software such as QuickBooks for internal bookkeeping purposes Support office management activities including calendar management, appointment scheduling, and coordinating meetings Assist with clerical duties such as retrieving/printing/scanning/copying documents Adhere to a monthly schedule, preparing correspondence, and managing task assignment when necessary Provide exceptional customer service support by addressing inquiries promptly and professionally in person or via phone/email Support managing schedules and travel arrangements Plan team building and networking events Assist with advertising and marketing duties as directed Ensure a clean and organized space is maintained Keep office supplies stocked and organized, ensuring staff have what they need Contribute to great company morale by helping celebrate wins and staff's personal milestones Uphold confidentiality, ethics and a high standard of personal conduct Skills People skills: reading the room, supportive and respectful Computer skills Excellent organizational skills Ability to triage requests and responsibilities Exceptional phone, office space and email etiquette Skilled in data entry, spelling and proofreading documents Ability to multitask efficiently while maintaining attention to detail during busy periods Ability to see the big picture and taking initiative to provide relief and a sense of ease Strong time management skills to meet deadlines consistently Requirements Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive) Demonstrated experience in office management with a focus on clerical excellence and team synchronicity Proven excellence in maintaining accurate records and managing calendars and schedules Knowledge of and experience using customer service and intercompany staff relation best practices to support positive interactions throughout Please submit your resume and a short introduction sharing your background and interest in the role. Professional references will be contacted; please be prepared with a list of contacts should we move to the next step in our hiring process with you. Pay: From $22\.00 per hour Benefits: Flexible schedule Paid time off Referral program Application Question(s): What personal goals do you currently have, not related to “work life”? Outline ideal email etiquette (dos and don'ts) What are two types of team building events you'd love to coordinate? Are you proficient in Google Workspace? Work Location: Hybrid remote in Nine Mile Falls, WA 99026