Administrative Assistant - Real Estate / Marketing Specialist

Commercial Real Estate Administrative \& Marketing Assistant Avant Group – Denver, CO Part\-Time \| Hybrid / Remote \+ Cherry Creek $25–$35 per hour, depending on experience Avant Group is a Denver\-based commercial real estate brokerage focused on office, industrial, medical, retail, leasing, acquisitions, and investment sales throughout the Denver metro area. We are looking for a highly organized, dependable, and proactive Commercial Real Estate Administrative \& Marketing Assistant to support our growing brokerage. This is not a residential real estate position. The ideal candidate has previous experience in commercial real estate, transaction coordination, brokerage administration, property management, or a similar real estate support role and understands how quickly transactions, listings, deadlines, marketing, and client communication can move. We are looking for someone who can help keep the business organized, stay ahead of deadlines, manage follow\-up, and take ownership of administrative and marketing responsibilities without needing constant direction. Responsibilities Maintain and organize active commercial real estate transactions, listings, prospects, and client files Track important dates, deadlines, contingencies, documents, and follow\-up items Assist with transaction coordination from contract through closing or lease execution Schedule property tours, meetings, inspections, calls, and other appointments Manage calendar organization and assist with day\-to\-day scheduling Maintain CRM records, prospect lists, and follow\-up systems Help ensure leads, clients, prospects, brokers, tenants, and buyers are followed up with consistently Prepare and update commercial property listings on platforms such as Crexi, CoStar, and LoopNet Coordinate property photography, signage, brochures, flyers, email campaigns, and other listing marketing Create and schedule social media content and company marketing Assist with Canva presentations, brochures, and marketing materials Prepare property information packages, market surveys, reports, and comparable information Coordinate DocuSign documents and maintain organized transaction files Assist with email organization and correspondence Communicate professionally with clients, brokers, attorneys, property managers, lenders, vendors, and other parties Assist with company branding, marketing initiatives, and occasional events Help develop and maintain systems that keep the brokerage organized and efficient Occasionally assist with administrative or marketing projects for affiliated businesses What We Are Looking For We are looking for someone who is exceptionally organized, detail\-oriented, responsive, and comfortable working in a fast\-paced commercial real estate environment. You should be someone who notices what needs to be done and takes initiative rather than waiting for instructions on every task. The right person will be: Dependable and consistent Highly organized Detail\-oriented Proactive and self\-motivated Comfortable managing multiple priorities at once Strong with follow\-up and deadlines Professional with clients and other industry professionals An excellent written and verbal communicator Comfortable learning new technology and systems Able to work independently while staying closely connected with the team Comfortable working in an entrepreneurial environment where priorities can move quickly Experience Previous commercial real estate experience is strongly preferred. Relevant backgrounds may include: Commercial real estate administrative assistant Commercial transaction coordinator Brokerage coordinator Property management assistant Commercial real estate marketing coordinator Executive assistant within a real estate company Residential\-only real estate experience will generally not be considered unless the candidate also has significant commercial experience. Preferred Software Experience Experience with any of the following is helpful: Crexi CoStar LoopNet DocuSign Adobe Acrobat Microsoft Outlook Microsoft Office Excel Canva CRM platforms Dropbox Google Drive Commercial real estate transaction management systems Schedule Approximately 15–25 hours per week to start, with the opportunity for additional hours as the position develops. The role offers some flexibility and remote work, but the candidate should be available during normal Denver business hours and able to work from our Cherry Creek area when needed. Occasional flexibility outside standard business hours may be helpful when transactions require it, but regular evening and weekend work is not expected. Compensation $25–$35 per hour, depending on commercial real estate experience, capabilities, and level of responsibility. There is potential for the position to grow in both hours and responsibility for the right person. Why Avant Group We are a growing commercial real estate company with an entrepreneurial environment where good ideas, initiative, accountability, and work ethic are valued. This position is ideal for someone who enjoys being involved in multiple aspects of a commercial real estate business and wants to play an important role in keeping deals, clients, listings, marketing, and operations moving forward. To Apply Please submit your resume along with a brief response to the following: Describe your previous commercial real estate experience. Have you worked as a transaction coordinator, brokerage assistant, or commercial real estate administrator? Which commercial real estate platforms or software have you used? Describe how you have helped keep a busy broker, executive, or real estate team organized. What days and hours are you currently available? Are you comfortable working both remotely and occasionally from the Cherry Creek area? Job Types: Full\-time, Part\-time Pay: $25\.00 \- $35\.00 per hour Benefits: Flexible schedule Professional development assistance Education: High school or equivalent (Required) Experience: Data Entry: 2 years (Preferred) QuickBooks: 1 year (Preferred) administrative assistant: 2 years (Required) Work Location: Remote