Receptionist/Administrative Assistant

Job Summary We are seeking an energetic and detail\-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and clients, providing exceptional customer service while managing a variety of administrative tasks. Your organizational skills and technical proficiency will ensure smooth office operations, support effective communication, and enhance overall productivity. This position offers an exciting opportunity to contribute to a professional environment where your multitasking abilities and positive attitude will make a meaningful impact every day. Responsibilities Greet visitors and clients with professionalism and warmth, ensuring a positive first impression. Manage multi\-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette. Handle front desk duties including scheduling appointments, receiving deliveries, and maintaining visitor logs. Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and specialized software like QuickBooks. Support office management tasks such as filing, organizing documents, and managing calendars for staff and executives. Assist with clerical duties including word processing, preparing correspondence, and maintaining office supplies inventory. Provide customer support by responding to inquiries promptly and professionally via phone or email, ensuring client communication is clear and effective. Qualifications Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Demonstrated computer literacy with the ability to perform data entry accurately and efficiently. Experience with multi\-line phone systems and excellent phone communication skills. Bilingual abilities are highly desirable to serve diverse client needs effectively. Prior experience with QuickBooks or similar accounting software is a plus. Strong time management skills with the ability to prioritize tasks in a fast\-paced environment. Excellent customer service skills coupled with professional phone etiquette. Personal assistant or office management experience is advantageous but not required; a proactive attitude is essential. Join us in creating a welcoming environment where your organizational talents and positive energy help keep our office running smoothly! Pay: $25\.47 \- $30\.68 per hour Benefits: 401(k) 401(k) matching Flexible schedule Health insurance Life insurance Parental leave * Referral program Work Location: Hybrid remote in Los Angeles, CA 90001