Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract) Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft. Summary: We are seeking a highly skilled and proactive Executive Administrative Assistant to provide comprehensive, high\-level administrative support to three Vice Presidents within a fast\-paced global enterprise sales organization. This fully remote role is critical to the smooth operation of a dynamic revenue team, requiring someone who is exceptionally organized, detail\-oriented, and capable of making sound decisions with minimal guidance. The ideal candidate thrives in complex, rapidly evolving environments, anticipates executive needs before they arise, and approaches challenges with resourcefulness and a solutions\-oriented mindset. This position supports leaders operating across multiple time zones, with a primary focus on US Central and Eastern Time Zones. Job Responsibilities: Manage complex calendars for three Sales Vice Presidents, including scheduling across multiple time zones with precision and efficiency Arrange detailed domestic and international travel plans, including itineraries, agendas, and all associated logistics Process and manage expense reports accurately and in a timely manner on behalf of supported executives Anticipate executive needs proactively and implement solutions to time\-sensitive issues with excellent judgment Operationalize rhythm\-of\-business meeting cadences including Town Halls, Quarterly Business Reviews, and Manager Meetings Schedule and coordinate cross\-functional meetings to drive collaboration both internally and externally Partner with organizational stakeholders to execute logistics and coordination for virtual and in\-person offsite meetings Manage meeting agendas, notes, minutes, presentations, and follow\-up action items Support team morale initiatives and coordinate related activities Handle confidential information with the utmost professionalism and discretion Manage logistical and operational needs to enable seamless activity across business units Requirements: 5\+ years of administrative, business support, or customer service experience supporting executive or upper\-level management 5\+ years of international travel coordination experience 5\+ years of event coordination experience Prior experience supporting executives within a global enterprise sales or revenue organization strongly preferred Experience with Microsoft or GitHub executive administrative support is a significant advantage Demonstrated experience working within a global business environment across multiple time zones Demonstrated track record of longevity and consistency in previous roles Proficiency in M365 tools including Outlook, Word, PowerPoint, Excel, Microsoft Teams, and Slack Strong international and domestic travel coordination and logistics management Event and meeting coordination, including large\-scale virtual and in\-person gatherings Exceptional written and verbal communication skills Ability to manage competing priorities and make sound decisions in a fast\-paced, rapidly changing environment Strong organizational skills with acute attention to detail Confidence in leading meetings and managing projects involving senior\-level personnel Demonstrated ability to handle sensitive and confidential information with discretion Scheduling expertise across multiple time zones, particularly US Central and Eastern Time Zones Resourceful problem\-solving approach with the ability to operate independently Additional Details: Location: Remote Duration: 6 months Pay Range\: $39\.50 \- $45 per hour Weekly Schedule: 40 hours Job Status: Non\-Exempt Application Deadline: Apply within 72 hours of the posting date to ensure consideration. This role is eligible for the following benefits: Medical, dental \& vision Hospital plans 401(k) Retirement Plan – Pre\-tax and Roth post\-tax contributions available Life Insurance (Company paid Basic Life and AD\&D as well as voluntary Life \& AD\&D for the employee and dependents) Company paid short and long\-term disability Health \& Dependent Care Spending Accounts (HSA \& DCFSA) Employee Assistance Program Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave Benefits are subject to change and may be subject to specific elections, plan, or program terms. AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com**. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I\-9 and provide acceptable documentation as required by law. Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us. We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job\-related factors.