Office Administrative Assistant

American Garage Door Supply Inc.\- Bemidji, MN Office Administrative Assistant Job Title: Office Administrative Assistant Department: Finance Reports To: Accounting Manager FLSA Status: Non\-Exempt Company Summary: American Garage Door Supply manufactures and distributes specialty as well as standard; garage doors, parts, openers and controls. Education and/or Experience High School Diploma required, Minimum of 2 \- 3 years related experience in office setting. Introduction The Office Administrative Assistant is responsible for reception duties along with assisting the accounting, sales, production and shipping departments daily functions in a distribution/light manufacturing/assembly type business. Summary Supports the accounting/finance function of the organization. Effectively answer phones and routes calls to appropriate Follows through on all accounting activities for the effective function of the financial side of the business. The individual must be a self\-starter, dependable, trustworthy, responsible and accountable. Essential Duties and Responsibilities include the following. Other duties may be assigned. Ensures phone calls are answered and transferred to appropriate individual. Uses professional people skills when greeting and directing guests and customers in the office. Performs accurate data entry in a timely manner; to include accounts payable invoices, applying payments to customer accounts; generating sales orders/invoices from website order system. Maintains filing system along with various office tasks, copying, emailing, scanning. Competencies/Abilities Excellent computer and organizational skills to assist in the accounting process. Ability to solve practical problems and deal with a variety of variables. Ability and willingness to be part of a team. Ability to use professional phone and people skills Ability and desire to build trust with colleagues, vendors and customers Ability to organize, prioritize, and complete activities timely. Ability to handle confidential information with great sensitivity Language Skills Ability to read and interpret general business policies and procedures. Ability to effectively present information and respond to questions from managers, team members and customers. Mathematical Skills Must be able to do routine arithmetic calculations. Must have the capacity to recognize numbers by sequence without transposition, be able to locate numerically filed documents quickly and refile accurately. Computer Skills To perform this job successfully, an individual must be proficient using email, word processing, spreadsheets and databases. Microsoft Office including; Microsoft Word, Outlook and Excel and Quickbooks. Physical Demands While performing the duties of this job, the employee is regularly required to sit. The employee may frequently lift and/or move up to 20 pounds. Work Environment The noise level in the work environment is usually quiet. Language Must be able to communicate in English effectively both verbally and in writing. Job Type: Full\-time Pay: $18\.00 \- $20\.00 per hour Benefits: Employee discount Health insurance Paid time off * Retirement plan Work Location: In person