Office Administrative Assistant

Job Overview We are seeking a dependable, detail\-oriented Construction Office Assistant \& Job Cost Clerk to join our regional contracting team in Sacramento. This role serves as the central hub of our office operations, balancing front\-desk administrative duties with foundational project accounting support. The ideal candidate will manage incoming communications, execute high\-accuracy data entry, and assist project managers with entry\-level job costing. This is an excellent opportunity for an administrative professional looking to expand their career within the stable and dynamic construction sector. Responsibilities Manage front desk operations, including greeting visitors, answering multi\-line phone systems, and directing calls with professional phone etiquette Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and time keeping software. Organize and coordinate office management tasks such as filing, document processing, and calendar management for team members and executives Provide excellent customer service by responding promptly to client inquiries via phone or email, ensuring clear communication and support Assist with clerical tasks including word processing, preparing reports, maintaining office supplies, and supporting general administrative functions Support personal assistant duties such as scheduling appointments, managing calendars, and coordinating meetings to optimize productivity Ensure all office procedures adhere to organizational standards for efficiency and confidentiality Qualifications Proven experience in office management or administrative roles with a strong background in clerical support and customer service Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and productivity software Technical proficiency with computer literacy skills including data entry, file management, and office equipment operation Experience using QuickBooks or similar accounting software is preferred but not mandatory Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment Strong communication skills in both English and bilingual capabilities are highly desirable Demonstrated ability to handle multi\-line phone systems, manage calendars, and perform time management efficiently Prior experience in front desk duties or as a personal assistant is advantageous Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who bring energy, professionalism, and a positive attitude to every task. This role is paid — offering meaningful work that makes a real difference every day. Pay: $20\.00 \- $25\.00 per hour Benefits: 401(k) matching * Paid time off Work Location: Hybrid remote in Rancho Cordova, CA 95742