Executive Assistant

Company Overview: Ultra Cryo \& Recovery is a family\-owned and operated full\-service cryotherapy wellness and recovery center with multiple locations in Polk County, dedicated to promoting healthy, natural healing with concierge service. We offer a range of services including cryotherapy, Body contouring, injection therapies, and weight loss solutions in a relaxing and educational environment. Our Ultra Core Values: · U \= Understanding · L \= Loyalty · T \= Trustworthy · R \= Respectfulness · A \= Attentive Job Summary: As an Executive Assistant at Ultra Cryo \& Recovery, you will play a vital role in supporting executive leadership with administrative and operational tasks, ensuring smooth day\-to\-day operations in a fast\-paced and dynamic environment. You’ll collaborate closely with the leadership team, managing schedules, handling communication, coordinating projects, and providing strategic support. This position offers a unique opportunity to work alongside executives, contributing to the company's mission of delivering unparalleled service and promoting holistic wellness. This position will be a part\-time, working 10:00 AM – 2:00 PM 3 days per week — flexible days. $18 an hour. Responsibilities: Spreadsheets \& Reporting · Update and balance daily Sales Trackers · Update Booking Trackers · Maintain Virtual Interview Trackers · Update Marketing Analytics Trackers · Verify information for accuracy and identify missing or incomplete data · Keep spreadsheets organized, accurate, and current Interview Scheduling \& Follow\-Up · Schedule candidate interviews · Coordinate interview times with managers and leadership · Send interview confirmations and reminders · Follow up with candidates as directed · Maintain accurate interview and hiring records Inventory Management · Maintain and update inventory records for each Ultra Cryo \& Recovery location · Communicate with center managers regarding inventory needs · Track supplies and identify items that need to be reordered · Help ensure inventory records remain accurate and current Scorecards \& Accountability · Schedule employee and leadership scorecards · Send reminders when scorecards are due · Track completion and follow up on outstanding scorecards · Help leadership maintain accountability schedules and deadlines Administrative \& Executive Support · Assist leadership with scheduling, organization, and administrative projects · Maintain organized electronic documents and records · Prepare and update Microsoft Word documents · Assist with special projects as assigned · Handle confidential company information professionally Errands \& Operational Support · Post office and mailing needs · Uniform drop\-off and pickup · Pick up supplies or materials when needed · Assist with company events and event setup · Complete other local business errands as requested · Coordinate personal tasks and special requests for the executives as needed, including personal travel arrangements or appointments. · Other duties may be assigned. Qualifications and Skills: · Proficient in Microsoft Excel · Proficient in Microsoft Word · Strong general computer and technology skills · Comfortable learning new software and systems · Highly organized and detail\-oriented · Strong time\-management skills · Excellent follow\-through · Able to manage multiple priorities · Professional written and verbal communication skills · Dependable and punctual · Able to work independently with limited supervision · Must have reliable transportation Benefits: · Access to complimentary services offered by our facility. · Enjoy a 50% discount on injections administered at our facility. Pay: $18\.00 per hour Benefits: Employee discount Flexible schedule Work Location: In person