Executive Administrative Assistant

Executive Administrator – Operations \& Revenue Cycle Rebylt Behavioral Health is seeking a highly organized, experienced, and proactive Executive Administrator – Operations \& Revenue Cycle to oversee the organization's day\-to\-day administrative operations and provide direct operational support to executive leadership. This is not a traditional executive assistant position. The Executive Administrator will serve as a central point of accountability for administrative operations, billing oversight, credentialing, payer enrollment, authorizations, organizational deadlines, and executive follow\-through. The ideal candidate is someone who takes ownership, follows tasks through to completion, and is comfortable working in a fast\-paced behavioral healthcare environment. Key Responsibilities Oversee day\-to\-day administrative operations. Provide direct administrative and operational support to the CEO/Executive Director. Maintain executive calendars, meetings, deadlines, and organizational priorities. Maintain an executive task tracker and ensure assigned projects are completed on time. Coordinate administrative projects across departments. Manage and monitor billing operations and revenue\-cycle activities. Track claims, rejections, denials, corrections, resubmissions, and outstanding receivables. Work with billing staff/vendors and payers to resolve outstanding claim issues. Monitor accounts receivable and prepare routine revenue\-cycle reports for leadership. Manage provider credentialing, recredentialing, and payer enrollment. Maintain CAQH, Availity, Medicaid, MCO, and other applicable payer/provider portals. Maintain and update MCO provider rosters. Track credentialing applications and follow up with payers until completion. Coordinate administrative aspects of prior authorizations and authorization tracking. Maintain payer contracts, correspondence, and administrative records. Track organizational licensing, accreditation, insurance, contracts, renewals, and other administrative deadlines. Coordinate employee onboarding and required administrative documentation. Maintain organized administrative and personnel records. Coordinate accounts payable and vendor correspondence. Draft and coordinate professional correspondence, reports, meeting materials, and administrative documents. Communicate with MCOs, vendors, government agencies, contractors, and other external organizations as needed. Develop administrative tracking systems, workflows, calendars, and accountability tools. Follow up with staff and outside entities to ensure outstanding matters are resolved. Provide executive leadership with regular status reports regarding outstanding priorities, deadlines, credentialing, billing, and administrative operations. QualificationsRequired Bachelor’s degree in Healthcare Administration, Business Administration, Health Information Management, Public Administration, or a related field, or equivalent significant healthcare administrative experience. Minimum 3 years of healthcare administration, medical practice management, behavioral health administration, revenue\-cycle management, or comparable operational experience. Experience with medical billing and revenue\-cycle processes. Experience with provider credentialing and payer enrollment. Strong understanding of claim submission, denials, rejections, corrections, and accounts receivable. Strong organizational and project\-management abilities. Excellent written and verbal communication skills. Strong computer skills and ability to learn multiple payer and healthcare platforms. Ability to manage multiple priorities and deadlines simultaneously. Ability to work independently and follow assignments through to completion. Experience handling confidential healthcare and personnel information. Strongly Preferred Louisiana Medicaid behavioral health experience. Experience working with Louisiana Medicaid MCOs. Experience with Availity, CAQH, Medicaid provider enrollment, and payer portals. Experience with behavioral health services such as MHR, CPST, PSR, IOP, and/or SUD programs. Experience managing provider rosters and resolving credentialing discrepancies. Knowledge of healthcare authorizations and utilization\-management administrative processes. Experience working in a growing behavioral health organization. Experience supporting a CEO, Executive Director, COO, or other senior executive. Experience developing administrative workflows and accountability systems. What We're Looking For We are looking for an owner, not simply a task\-taker. The successful candidate will be someone who sees an outstanding issue and follows it until it is resolved. This individual should be comfortable communicating with insurance companies, Medicaid MCOs, employees, vendors, contractors, and organizational leadership. The Executive Administrator should be able to take multiple administrative priorities from executive leadership, organize them into an actionable plan, establish deadlines, identify responsible parties, follow up consistently, and report back when each item is complete. This position requires initiative, discretion, persistence, organization, and accountability. The ultimate goal of this role is to ensure that the administrative side of Rebylt Behavioral Health operates efficiently so that executive and clinical leadership can remain focused on organizational growth and quality patient care. Pay: $20\.00 \- $30\.00 per hour Work Location: Hybrid remote in New Orleans, LA 70130