Administrative Assistant

Job Overview The Administrative Assistant \- Operations provides dependable, organized, and timely administrative support to the operations leadership team. The position helps maintain accurate records, coordinated schedules, responsive communication, orderly supplies and facilities, and consistent completion of routine operational processes. The Administrative Assistant protects confidential information, and follows established workflows. Responsibilities Maintain designated organizational calendar/schedules, including accurate data entry, for meetings, training, interviews, appointments, sessions, deadlines, and operational events accurately and in advance. Confirm meeting details, participants, location or virtual link, and any required materials. Prepare agendas, attendance sheets, forms, and other meeting materials as directed. Document assigned meeting notes and distribute action items to the appropriate leaders within the expected timeframe. Monitor calendar conflicts and notify the operations leadership team promptly. Communication and Follow\-Through, including monitoring assigned email inboxes, phone messages, and administrative requests and route them to the appropriate person. Maintain accurate administrative files, trackers, checklists, logs, and shared\-drive folders according to organizational procedures. Support personnel\-file administration, including filing authorized onboarding, training, acknowledgment, coaching, resignation, and offboarding documents. Review assigned records for completeness, missing signatures, dates, or attachments and report discrepancies promptly. Monitor routine office and center supply levels, maintain inventory records, and prepare purchase requests for approval. Receive deliveries, organize approved supplies, and report shortages, damage, or incorrect orders. Submit and track approved maintenance and vendor requests and communicate status updates to operations leadership. Support readiness of common areas, offices, meeting spaces, and administrative workstations, to include cleaning. High school diploma or equivalent required; associate degree or relevant administrative training preferred. At least one year of administrative, office, operations, healthcare, education, or human\-services support experience preferred. Strong organizational, written communication, customer\-service, and follow\-through skills. Ability to use Google Workspace or Microsoft Office, shared calendars, email, spreadsheets, electronic records, and standard office equipment. Ability to manage competing priorities, meet deadlines, recognize urgency, and ask for clarification before proceeding when authority is unclear. Demonstrated discretion when handling confidential employee, client, family, and business information. Reliability: Maintains consistent attendance, punctuality, responsiveness, and deadline performance. Confidentiality, professional communication, and role boundaries are consistently maintained. The employee must be able to perform standard office duties, use a computer for extended periods, communicate Other duties as assigned. The employee must be able to perform standard office duties, use a computer for extended periods, communicate effectively, move throughout the center, and occasionally lift or carry office supplies up to \[50] pounds Join us in creating a welcoming atmosphere where organization meets excellence! Pay: From $17\.00 per hour Work Location: In person