Administrative Assistant

Reports to: Senior Director of Operations Location: Las Vegas, NV 89149 Hybrid Travel: 20% local travel within the Las Vegas area (private residences, UPS Store, company storage unit) Pay: $45,000 – $50,000 per year About the Role This is a hands\-on administrative role for someone who takes pride in being the force behind seamless execution. You'll work directly with the Senior Director of Operations to keep the day\-to\-day machinery of the business running finances, shipping, travel, records, and communication. If you like closing loops, solving problems in real time, and being the person others rely on when things have to go right, you'll fit right in. What You'll Be Trusted With Own the Details. Protect the Big Picture. Accounts Payable \& Receivable — Process invoices, track payments, follow up on outstanding balances, and keep financial records clean and current. Shipping \& Fulfillment — Coordinate and prepare outbound shipments of books, client gifts, and company materials, including trips to the UPS Store and company storage unit. Travel Coordination — Book and manage detailed travel for company leadership: flights, accommodations, ground transportation, and itineraries. Records \& Documentation — Handle filing, organize digital and physical records, take and distribute meeting notes, and process and organize video links. Administrative Support at a High Level — Manage inbox and calendar support, expenses, and admin workflows with efficiency and discretion. Cross\-Team Coordination — Support the scheduling and logistics of meetings, events, and cross\-functional initiatives. Think Ahead Always — Spot problems before they happen. Build systems. Keep everything (and everyone) one step ahead. Represent the Company with Confidence — Communicate with internal team members, clients, and vendors as a polished, trusted representative of the organization. Who You Are You're not just organized you're relentless about excellence. You adapt fast and don't get rattled by change You take full ownership no hand\-holding required You're a problem\-solver, not a task\-taker You're constantly learning, improving, and optimizing You're hands\-on and jump in wherever needed You notice what others miss and fix it before it becomes an issue You handle sensitive financial and personal information with absolute discretion What You Bring 2\+ years in administrative support, operations, or office management Experience with accounts payable/receivable or bookkeeping basics Strong experience managing complex schedules, travel, and logistics Proficiency with Google Workspace, Microsoft Office, Adobe Acrobat, and platforms such as Asana, Slack, HubSpot, DocuSign, and Zoom Exceptional communication and relationship\-building skills Ability to juggle multiple priorities without dropping a detail Valid driver's license, reliable personal vehicle, and current auto insurance Ability to lift and carry packages up to 40 lbs Our Core Values Do the Right Thing Pursuit of Excellence Team First Figure it Out Attitude Have an Abundant Mindset Have a Sense of Humor Benefits Health insurance Dental insurance Vision insurance Paid time off Requirements Summary Experience: Administrative support 2 years (Required) Ability to Commute: Las Vegas, NV 89149 (Required) Willingness to Travel: 20% local (Required) Work Location: Hybrid If This Sounds Like You… You're the person others rely on when things have to go right. You bring order to chaos. You think three steps ahead. You execute at a level most people can't. Apply now and step into a role where you truly matter. Pay: $45,000\.00 \- $50,000\.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Has Travel booking Experience. Experience: Administrative: 2 years (Required) License/Certification: Drivers License (Required) Location: Las Vegas, NV 89117 (Required) Ability to Commute: Las Vegas, NV 89117 (Required) Willingness to travel: * 25% (Required) Work Location: Hybrid remote in Las Vegas, NV 89117