Executive Assistant to the CEO

Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company’s strategic initiatives and daily operations. This vital role requires a proactive professional with exceptional administrative skills, the ability to manage complex schedules, coordinate projects seamlessly, and handle confidential information with integrity. The ideal candidate will thrive in a fast\-paced environment, demonstrating enthusiasm, precision, and a collaborative spirit to empower executive leadership and enhance overall productivity. Responsibilities Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace. Prepare, organize, and prioritize correspondence, reports, presentations, and other documents with excellent typing and writing skills. Facilitate internal communication by liaising between the CEO and various departments, ensuring timely dissemination of information. Plan and organize company events, meetings, and conferences from inception to completion, including logistics and vendor coordination. Support bookkeeping tasks such as data entry, invoicing through QuickBooks, and basic office management duties to maintain smooth daily operations. Assist with project coordination by tracking deadlines, preparing agendas, taking minutes during meetings, and ensuring follow\-up actions are completed efficiently. Handle confidential information discreetly while maintaining professionalism in all interactions with internal teams, clients, and external partners. Utilize video conferencing software for virtual meetings while managing multi\-line phone systems with excellent phone etiquette. Collaborate closely with C\-suite executives to streamline processes, improve workflows, and support strategic initiatives. Experience Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast\-paced environment. Demonstrated proficiency in office management tasks including filing systems, data entry, and document transcription. Strong technical skills with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Docs, Sheets), productivity software, and video conferencing platforms. Familiarity with bookkeeping software such as QuickBooks along with basic bookkeeping knowledge including invoicing and expense tracking. Excellent organizational skills with the ability to manage multiple priorities simultaneously while maintaining attention to detail. Effective communication skills—both written and verbal—with a professional phone manner and customer service orientation. Experience coordinating business travel arrangements using online booking tools like DocuSign for document signing when necessary. Join us to be an integral part of a vibrant team dedicated to innovation and excellence! This role offers an exciting opportunity for a motivated individual eager to make a meaningful impact through exceptional administrative support at the highest level of our organization. Pay: $70,000\.00 \- $80,000\.00 per year Work Location: In person