Personal Assistant

Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations within our organization. This role offers an exciting opportunity to work closely with senior management, coordinate complex schedules, manage administrative tasks, and facilitate seamless communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help drive productivity and efficiency. Responsibilities Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and handling confidential information with discretion. Organize and plan events, meetings, and conferences from start to finish, ensuring all logistics are handled efficiently. Oversee office management duties including filing, data entry, front desk responsibilities, and maintaining office supplies. Facilitate internal communication by preparing reports, presentations, and updates using productivity software such as Microsoft Office and Google Workspace. Coordinate project activities across teams using project management tools; track progress and ensure deadlines are met. Handle business\-related travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Support C\-suite executives with personal tasks when needed while maintaining professionalism and confidentiality. Utilize video conferencing software for remote meetings; ensure all technical aspects run smoothly. Maintain organized records through filing systems and data entry processes; ensure accuracy in bookkeeping using QuickBooks or similar software. Experience Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership in a fast\-paced environment. Demonstrated expertise in office management, administrative support, event planning, and project coordination. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and productivity tools such as DocuSign. Experience with bookkeeping software like QuickBooks is preferred. Excellent typing skills combined with strong proofreading and transcription abilities. Familiarity with multi\-line phone systems, video conferencing platforms (e.g., Zoom or Teams), and internal communication tools is essential. Exceptional organizational skills with the ability to prioritize tasks effectively under tight deadlines. Outstanding written and verbal communication skills with a focus on professional phone etiquette and customer service excellence. * Previous office experience involving data entry, filing systems, front desk duties, or handling confidential information is highly desirable. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! This paid position offers an engaging environment where your skills in project management, office administration, and personal assistance will thrive while supporting our leadership’s success. Pay: $25\.59 \- $30\.81 per hour Work Location: In person