Office Manager/Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This position offers an exciting opportunity for someone with strong administrative skills, technical proficiency, and a passion for delivering outstanding customer service. Responsibilities Manage front desk operations, including, answering phones, pulling permits and scheduling. Oversee office management tasks such as filing, data entry, maintaining supplies, and organizing documents using spreadsheets and productivity software. Coordinate calendar management and schedule appointments or meetings using Google Workspace or Microsoft Office tools. Provide excellent customer support by assisting clients via phone or email, addressing inquiries promptly, and ensuring positive client communication experiences. Support administrative functions such as proofreading documents, preparing Word processing materials, and managing correspondence efficiently. Contribute to team productivity by managing time effectively, prioritizing tasks, and supporting personal assistant responsibilities when needed. Qualifications Proven experience in office management or administrative support roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software. Experience with QuickBooks or other bookkeeping/accounting tools is highly desirable. Excellent computer literacy including data entry skills and familiarity with multi\-line phone systems. Bilingual abilities are a plus to enhance communication with diverse clients and team members. Strong customer service skills with professional phone etiquette and client communication expertise. Demonstrated ability to manage calendars effectively and handle multiple priorities in a fast\-paced environment. Clerical experience including filing, proofreading, typing accurately, and supporting front desk operations. Technical proficiency in office equipment usage such as scanners, copiers, and fax machines is preferred. Personal assistant experience or medical receptionist background is advantageous but not required. Join us to be part of a vibrant team dedicated to excellence! Your proactive attitude combined with your technical skills will help create an organized workplace where everyone can succeed. We value your contributions and look forward to welcoming a motivated professional who is eager to make a difference every day! Pay: $15\.00 \- $18\.00 per hour Benefits: Flexible schedule People with a criminal record are encouraged to apply Experience: Appointment scheduling: 2 years (Required) Work Location: Hybrid remote in Shreveport, LA 71107