PERSONNEL SPECIALIST

Job Posting: Personnel Specialist\- Payroll and Benefits Franchise Tax Board JC\-526130 Personnel Specialist\- Payroll and Benefits PERSONNEL SPECIALIST $4,030\.00 \- $6,488\.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 8/3/2026 ### Job Description and Duties The salary ranges listed in this Job Control may not reflect reductions in pay in accordance with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program. http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113 Are you looking for challenging and meaningful work in a fast paced environment? If so, this is the place for you! Under the close or general supervision of the Personnel Supervisor I, the Personnel Specialist is responsible for the processing of personnel transactions affecting permanent full\-time and hourly employees for the department. Upon entry level, the incumbent performs the least difficult transaction duties. Under close supervision at the entry level, and under general supervision at the journey and advanced levels, and in accordance with established procedures, incumbents are assigned progressively more complex and difficult transaction duties in a variety of personnel transaction areas. The incumbent will encourage friendly customer service among team members. This is one of multiple positions, each responsible for different, and often multiple payroll unit codes (PUC) throughout the department. This classification is eligible for an annual recruitment and retention bonus of $2400 after completion of 12 months in the classification. Please note that this occurs every 12 months! Additional positions may become available (eRPA 2627\-00025\). Please complete this optional survey letting us know how you heard about this position by clicking here. You will find additional information about the job in the Duty Statement. ### Working Conditions This position requires 4 or more days in the office per week. It is designated office\-centered and may be eligible for some remote work based on departmental guidelines and operational need. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship or a training plan, now or in the future. ### Position Details Job Code \#: JC\-526130 Position \#(s): 564\-182\-1303\-XXX Working Title: Personnel Specialist\- Payroll and Benefits Classification: PERSONNEL SPECIALIST $4,030\.00 \- $5,044\.00 A $4,632\.00 \- $5,807\.00 B $4,799\.00 \- $6,008\.00 C $5,184\.00 \- $6,488\.00 D New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. \# of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time ### Department Information Our mission is to help taxpayers file timely and accurate tax returns, and pay the correct amount to fund services important to Californians. FTB fosters an environment of equity and inclusion for all and we welcome everyone to be part of our diverse workforce. Department Website: http://www.ftb.ca.gov ### Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. This business uses E\-Verify in its hiring practices to achieve a lawful workforce. E\-Verify is a web\-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. For more information about E\-Verify, please go to www.dhs.gov/e\-verify. CALIFORNIA CODE OF REGULATION, TITLE 2, SECTION 172: All candidates for, appointees to, and employees in the state civil service shall possess the general qualifications of integrity, honesty, sobriety, dependability, industry, thoroughness, accuracy, good judgment, initiative, resourcefulness, courtesy, ability to work cooperatively with others, willingness and ability to assume the responsibilities and to conform to the conditions of work characteristic of the employment, and a state of health, consistent with the ability to perform the assigned duties of the class. Where the position requires the driving of an automobile, the employee must have a valid state driver's license, a good driving record and is expected to drive the car safely. The foregoing general qualifications shall be deemed to be a part of the personal characteristics of the minimum qualifications of each class specification and need not be specifically set forth therein. \\IMPORTANT NOTICE\\ As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California Revenue and Taxation Code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California Revenue and Taxation Code may prevent you from being hired at FTB. You must verify your filing status by calling 1\-800\-852\-5711 to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre\-employment background investigation. The investigation will consist of completion of a pre\-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments, call TTY/TDD (800\) 735\-2929\. ### Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/3/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678\) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Franchise Tax Board Classification and Hiring Unit Attn: Stephanie Baca P.O. Box 550 Sacramento, CA 95812\-0550 Address for Drop\-Off Application Packages You may drop off your application and any applicable or required documents at: Franchise Tax Board Classification and Hiring Unit Stephanie Baca P.O. Box 550 Sacramento, CA 95812\-0550 Drop off at Welcome Center in Main Lobby (may be non\-operational on weekends and holidays) 07:00 AM \- 06:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Supplemental Application \- In order to be considered for this position, interested candidates must submit a supplemental application. Your response must be no more than one type\-written page in length, using 12\-point font, 1\-inch standard margins and include your first and last name in the upper right\-hand corner of the page. Respond to the following supplemental statement(s): Your document needs to be titled "Statement of Qualifications". In your SOQ, describe your experience as it relates to the questions/topics below, numbering your responses, and including the full text of the SOQ question prior to each individual response to clearly indicate which SOQ question you are responding to. 1\. Please describe your professional experience processing payroll, benefits, or attendance/record\-keeping for a group of individuals. 2\. Describe a situation in which you had to address a problem with a dissatisfied customer. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. ### Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications and Alternate Range Placement for the position on your State Application (STD Form 678\). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification is located on this Job Announcement Posting under "Minimum Requirements”. Ability to ensure security of confidential records by appropriately filing documentation in a secure location Experience with general clerical tasks such as auditing files to ensure filing accuracy Experience with personnel liaison duties such as timekeeping/leave accounting, answering general personnel inquiries, handling sensitive and confidential information, etc Organizational skills and effective time management to complete daily assigned tasks Ability to communicate (verbal and written) with all levels of internal and external customers in a professional manner Experience manually processing payroll and/or benefits Customer service experience Experience with Human Resources with the State of California Ability to adapt quickly to changes necessary to improve services provided to the customers Knowledge and experience using MS Office Suite (Word, Excel, Outlook, Teams) Ability to read and interpret documents such as program applications, reports, and procedure manuals Exhibit excellent punctuality, flexability, and dependability ### Benefits Benefit information can be found on the CalHR website and the CalPERS website. In addition, Franchise Tax Board offers the following: Convenient transportation and commuting options include: Light Rail stop, bicycle lockers, free parking, and carpool/vanpool opportunities. ### Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: http://www.ftb.ca.gov Human Resources Contact: Classification \& Hiring Unit (916\) 845\-3608 Hiring Unit Contact: Stephanie Baca (916\) 845\-0169 stephanie.baca@ftb.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Office (916\) 845\-2860 California Relay Service: 1\-800\-735\-2929 (TTY), 1\-800\-735\-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ### ADDITIONAL APPLICATION INSTRUCTIONS A complete application package must be received in the Classification \& Hiring Unit or postmarked by the final filing date and must include: Completed employment information on the STD. 678, including the “From” and “To” dates, “Hours Per Week,” and “Duties Performed" fields for all jobs listed in the “Employment History” fields (resumes do not take the place of these fields on the STD. 678\) All of the required documents listed in the “Required Application Package Documents” section The position number and job control number in the job title line of the STD. 678, if submitting a paper application package (these numbers will auto\-populate in the job title line of the STD. 678 if submitting an electronic application through your CalCareer Account) A signature, if submitting a paper application package Candidates who do not follow all of the listed application instructions may be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview. Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Do not include full Social Security Number, method of eligibility, and LEAP information in your application package. ### EXAMINATION INFORMATION To apply for the Personnel Specialist position(s) as a list candidate, you must first take the online Personnel Specialist exam. ### Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug\-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.