Executive and Operations Assistant

Meaningful Part\-Time Work That Fits Your Life You are an experienced professional. You have supported executives, run offices, coordinated operations, or kept a complex organization on track, and you were good at it. Right now, you want work that matters and uses those skills, on a schedule that fits the rest of your life: roughly 20 hours a week, weekdays only, no evenings, no weekends, at times we build together and then hold. That is this job. Career gaps are not a concern. We care about the experience you bring, how you operate, and what you can take ownership of now. In exchange for reliability and real ownership, you get flexibility that is genuine, work that is visible, and a founder who will treat your time like it matters, because it does. About Us Heroic Technologies is a growing managed IT, cybersecurity, and AI consulting company based in Beaverton, Oregon. We serve professional services organizations, including law firms, accounting firms, financial organizations, and consulting companies. We help our clients operate securely, use technology more effectively, and reduce the operational risks that distract them from serving their own clients. We are a small team with high standards. The work is fast\-moving, priorities can change, and every person’s contribution is visible. We take our responsibilities seriously, communicate directly, and expect people to follow through on what they commit to doing. About the Role This is not a traditional admin job. You will not be waiting for a task list. You will be the person who sees what needs to happen and makes it happen before being asked. You will own the calendar, manage the inbox, track open items, coordinate recruiting, and make sure nothing falls through the cracks in a fast\-moving founder\-led company. If you have managed a team, an office, or a chaotic environment and thrived doing it, this role will feel familiar. How We Work Our values are not slogans. They define how we make decisions, work with each other, and serve our clients: Own It. Take responsibility for the outcome, not just the assigned task; if something is going off track, communicate early and fix it. Always Be Growing. Stay curious, accept useful feedback, and keep getting more capable. Serve First. Build trust by making work easier for the people around you. Execute With Purpose. Know why the work matters, separate priorities from busywork, and finish what you start. What You Will Own Inbox and communication management. Triage the CEO's inbox and shared Accounting and Administration mailboxes. Identify what needs a decision, a response, or a follow\-up. Draft clear responses and track commitments so they do not disappear. Calendar and meeting coordination. Manage the CEO's calendar, protect time for high\-priority work, spot conflicts before they happen, and make sure meetings have the attendees, context, and materials they need. Task and follow\-up tracking. Maintain a reliable system for open items, delegated work, and deadlines. Follow up with owners before deadlines are missed and escalate stalled work early. Weekly summary and status reporting. A concise weekly report of what is open, what is due, and what needs a decision from the CEO. Process documentation. Turn recurring work into simple, repeatable checklists and SOPs, with one source of truth per process. How the Role May Expand Once the core executive\-support system is running reliably, the role may grow into payroll preparation, invoicing and accounts\-receivable coordination, vendor and renewal tracking, basic quoting, and quarterly business review preparation. These are growth opportunities, not day\-one expectations. What We Are Looking For At least 3 years of professional experience in executive support, administration, operations, office management, or project coordination, in an environment with real deadlines and accountability to senior leadership. Strong written and verbal communication. Clear, direct, and professional. A dependable personal system for tasks, follow\-ups, and open items, and the ability to describe it. Genuine comfort with technology and the ability to learn unfamiliar business software quickly. No IT background required. Sound judgment with sensitive information. This role touches financials, HR, client details, and business strategy. Reliable availability of approximately 20 hours per week, Monday through Friday, on a consistent agreed schedule with enough business\-hour overlap to coordinate with the CEO, team, candidates, clients, and vendors. Residence in the Portland metro area and willingness to work regularly from our Beaverton office. You Will Probably Thrive Here If You Notice what needs attention without waiting for someone to point it out, and communicate problems before they become emergencies. Own outcomes. When something goes wrong on your watch, your first move is to fix it and make it not happen again, not to explain whose fault it was. Get genuine satisfaction from learning new systems, improving your craft, and turning disorganized work into a reliable process. Treat every interaction, with the CEO, the team, a candidate, a client, or a vendor, as a chance to build trust and make someone else more successful. Care about why the work matters and what it changes, not just checking it off a list. This Role Is Probably Not a Fit If You Are seeking a remote\-only position. Need every task broken into detailed instructions before beginning. Prefer work that can be completed whenever your personal schedule allows. Would rather explain why something slipped than make sure it never slips again. Are looking for an entry\-level administrative position or a technical IT role. Pay: $30\.00 \- $36\.00 per hour Benefits: Flexible schedule Experience: administrative, executive support, or office management: 3 years (Required) Ability to Commute: Beaverton, OR 97008 (Required) Work Location: Hybrid remote in Beaverton, OR 97008