Payroll/Accounts Receivable Specialist

JOB SUMMARY --------------- The Payroll/Accounts Receivable Specialist supports the City’s financial operations by performing bi\-weekly payroll processing and assisting with accounts receivable activities. The role ensures accuracy and compliance in payroll transactions, maintains payroll records, processes payroll changes, and prepares required reporting. This position also supports receivables functions by generating invoices, processing payments, reconciling accounts, and assisting internal and external customers. This role contributes to reliable financial data, strengthens internal controls, and supports timely and efficient Finance operations. ESSENTIAL FUNCTIONS ----------------------- The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department. Processes bi\-weekly payroll, reviews timesheets, verifies leave and salary adjustments, and performs payroll calculations. Maintains payroll records, updates employee accruals, processes payroll changes, and prepares and distributes electronic direct deposit pay stubs. Completes and submits payroll reports to outside agencies and provides payroll\-related support during year\-end closing and audit preparation. Responds to employee payroll inquiries and collaborates with Human Resources on payroll\-related issues. Prepares internal payroll data reports, reconciles general ledger accounts, and posts journal entries related to payroll. Generates invoices for miscellaneous receivables, processes cash receipts and payments, reconciles accounts, and resolves posting errors. Assists internal and external customers with receivables inquiries, processes collections for past\-due accounts, and maintains related schedules and reconciliations. Initiates online bank transfers, posts account transfers, prepares miscellaneous journal entries, and reconciles assigned accounts. Compiles financial data, prepares accounting reports, and supports month\-end, year\-end, and audit processes. Performs specialized accounting duties and participates in assigned financial projects to support Finance operations. MINIMUM REQUIREMENTS \& PREFERRED QUALIFICATIONS ---------------------------------------------------- MINIMUM REQUIREMENTS High school diploma or equivalent. Four (4\) years of progressively responsible payroll and accounting experience, preferably in a governmental environment; equivalent combinations of higher education and experience may be considered. Valid Texas driver’s license with an acceptable driving record. PREFERRED QUALIFICATIONS Experience with Tyler\-Munis financials or similar enterprise financial software. COMPETENCIES AND ENVIRONMENT -------------------------------- KNOWLEDGE, SKILLS, AND ABILITIES Ability to read and comprehend payroll regulations, IRS guidelines, financial reports, contracts, budgets, and accounting policies. Strong verbal and written communication skills. Ability to provide excellent customer service and maintain effective working relationships with internal departments, outside agencies, vendors, and contractors. PHYSICAL DEMANDS This position requires occasional lifting up to 30 pounds. Frequent activities include sitting, handling materials, fine dexterity, vision work, and hearing. Occasional activities include standing, walking, carrying, lifting, pushing/pulling, reaching, and talking. WORK ENVIRONMENT Work is primarily performed in an office setting and may involve occasional exposure to office equipment with moving parts such as shredders. Standard schedule is Monday through Friday, 8 a.m. to 5 p.m. The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental \& Vision Coverage United Healthcare + Choice Plus PPO Plan + Prescription Drug Plan + Wellness Initiatives + Virtual Doctor Visits 24/7 + Dental Plan Davis Vision Insurance + Base Vision Plan + Premium Vision Plan + Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation \- optional 457\-deferred compensation plan \& Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD\&D Insurance Voluntary Life, AD\&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services.