Personal Assistant

Overview We are seeking a dynamic and highly organized Personal Assistant to support senior executives and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to be at the heart of a fast\-paced environment, managing a wide range of administrative and project coordination tasks. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and the ability to handle confidential information with discretion. Join us to contribute to a collaborative workplace where your proactive approach and attention to detail will make a meaningful impact. Responsibilities Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements for executives. Handle all aspects of office management, including filing, data entry, and maintaining organized records using productivity software such as Microsoft Office and Google Workspace. Provide comprehensive executive administrative support by preparing reports, proofreading documents, transcribing audio recordings, and managing correspondence with professionalism. Organize and assist with events, meetings, and conferences—handling logistics, catering, venue setup, and follow\-up communications. Facilitate internal communication among team members and departments to ensure seamless collaboration on projects and initiatives. Oversee bookkeeping tasks using QuickBooks or similar accounting tools, including invoicing, expense tracking, and basic financial reporting. Coordinate project activities across teams using project management tools while ensuring deadlines are met efficiently. Maintain confidentiality when handling sensitive information and exercise proper phone etiquette when interacting with clients or partners. Skills Proven experience in personal assistant roles or executive administrative support with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and video conferencing software such as Zoom or Microsoft Teams. Excellent typing speed combined with strong writing skills for proofreading documents and creating clear communications. Experience with event planning, including organizing meetings, corporate events, or business travel arrangements. Familiarity with bookkeeping software like QuickBooks and basic data entry tasks to support financial processes. Strong project coordination abilities along with knowledge of project management best practices. Exceptional interpersonal skills with the ability to collaborate effectively with C\-suite executives and team members at all levels. Ability to handle multiple priorities simultaneously while maintaining attention to detail in a fast\-paced environment. Join us as a Personal Assistant if you thrive on organization, enjoy supporting leadership teams in achieving their goals, and are eager to contribute your skills in a vibrant professional setting! Pay: $23\.43 \- $28\.21 per hour Benefits: 401(k) 401(k) matching Flexible schedule Health insurance Paid time off Parental leave * Retirement plan Work Location: In person