Receptionist/Administrative Assistant

Job Summary We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. This pivotal role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop diverse office management skills while contributing to a vibrant professional setting. Duties Greet visitors and clients warmly, providing professional and courteous front desk service Manage multi\-line phone systems efficiently, directing calls accurately and promptly Handle incoming and outgoing correspondence, including emails, mail, and packages Maintain organized filing systems and manage data entry tasks with precision using spreadsheets and productivity software Support calendar management and scheduling for staff and executives, coordinating meetings and appointments Assist with office management duties such as ordering supplies, maintaining inventory, and ensuring a tidy workspace Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking when necessary Provide customer support by addressing inquiries promptly and professionally, both in person and via phone or email Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Excellent computer literacy with the ability to learn new technical tools quickly Proven experience with office management, clerical tasks, data entry, and front desk operations Exceptional organizational skills with keen attention to detail in proofreading, filing, and document handling Effective phone communication skills coupled with proper phone etiquette in a multi\-line system environment Bilingual abilities are highly desirable to serve diverse client needs effectively Demonstrated customer service excellence with a friendly yet professional demeanor Ability to multitask efficiently while managing time effectively in a fast\-paced setting Experience with client communication tools like spreadsheets for record keeping or scheduling purposes Personal assistant experience or calendar management skills are advantageous for supporting executive needs Join us to be part of a dedicated team that values professionalism, efficiency, and exceptional service. This role is perfect for motivated individuals eager to grow their administrative expertise in a lively work environment! Pay: Up to $31\.25 per hour Benefits: 401(k) Dental insurance Flexible schedule Relocation assistance Retirement plan Tuition reimbursement Work Location: In person