Administrative Assistant and Personal Secretary to CEO

Job Summary We are seeking a dynamic and highly organized Administrative Assistant and Personal Secretary to support our CEO and executive team. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to organizational tasks. This paid position offers an exciting opportunity to contribute directly to executive success while developing a broad skill set across office management and project coordination. Responsibilities Manage and coordinate the CEO’s calendar, scheduling meetings, appointments, and business travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace. Provide comprehensive administrative support including typing, proofreading, transcription, data entry, and filing to ensure accuracy and efficiency. Organize and facilitate internal communication among teams, departments, and external partners to promote collaboration and timely information flow. Assist with event planning and organizing company events, meetings, and conferences from logistics to execution. Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoice processing and expense tracking. Prepare reports, presentations, and correspondence while maintaining confidentiality of sensitive information at all times. Support project management activities by tracking deadlines, coordinating resources, and ensuring deliverables are met on schedule. Manage office operations including front desk duties, multi\-line phone systems, customer service inquiries, filing systems, and office supplies inventory. Use video conferencing software for virtual meetings; ensure all technical aspects run smoothly for seamless communication. Collaborate closely with C\-suite executives on business travel arrangements, meeting agendas, and special projects as needed. Experience Proven experience as an administrative assistant or personal secretary supporting executive\-level professionals in a fast\-paced environment. Demonstrated expertise in office management tasks such as calendar management, data entry, filing systems, and clerical support. Strong background in event planning, project coordination, bookkeeping (QuickBooks preferred), and using productivity software like Microsoft Office Suite (Word, Excel) and Google Workspace. Excellent written and verbal communication skills with a keen eye for proofreading and transcription accuracy. Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams) and digital signature platforms such as DocuSign. Ability to handle confidential information discreetly while maintaining professionalism at all times. Exceptional organizational skills with the ability to prioritize tasks efficiently under tight deadlines. Previous experience working as an executive assistant or personal secretary is highly desirable; familiarity with managing complex schedules for C\-suite executives is a plus. This position is designed for motivated individuals eager to support top leadership while honing their administrative expertise in a vibrant professional setting! Pay: $50,000\.00 \- $65,000\.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Work Location: In person