Administrative Assistant

Job Overview We’re looking for an organized, detail\-oriented Administrative Assistant to support our office operations, with a focus on accounts receivable, accounts payable, and inventory management. This role is ideal for someone who thrives on keeping financial records accurate and operations running smoothly. Key Responsibilities: Accounts Receivable Generate and send customer invoices Track incoming payments and follow up on overdue accounts Reconcile customer accounts and resolve billing discrepancies Accounts Payable Process vendor invoices and verify accuracy against POs/receipts Schedule and process payments (checks, ACH, etc.) Maintain vendor records and respond to vendor inquiries Reconcile AP statements monthly Inventory Management Track inventory levels and update records as stock moves in/out Conduct or assist with periodic physical counts and reconcile discrepancies Coordinate with vendors/suppliers on reordering Flag low\-stock or slow\-moving items to management General Administrative Support Answer phones, greet visitors, manage correspondence Maintain filing systems (digital and physical) Assist with scheduling, data entry, and other office tasks as needed Support month\-end closing processes Qualifications High school diploma required; Associate’s degree in accounting/business preferred 1–3 years of experience in an administrative or bookkeeping role Strong attention to detail and organizational skills Good communication skills, both written and verbal Ability to manage multiple priorities and deadlines Preferred Skills Ability to learn new computer program to assist in task Comfortable working independently in a small\-office environment . We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for providing exceptional support. You will be the backbone of our office environment, ensuring everything runs smoothly and efficiently while maintaining a friendly and professional demeanor. This position is perfect for someone eager to grow their career in office management and administrative support. Pay: From $26\.00 per hour Work Location: In person