Administrative Assistant

Overview: California Impact Coalition and Delta Serenity are seeking a highly organized, self\-starting Administrative Assistantto support operations across both programs. This role is ideal for someone who is detail\-oriented, proactive, and dynamic, with the ability to manage outreach coordination and maintain accurate client records in a fast\-paced, mission\-driven environment. Responsibilities: Administrative Support Maintain accurate and confidential client files (physical and electronic) Organize program documentation, records, and compliance files Support intake and onboarding paperwork Track deadlines, follow\-ups, and required documentation Assist leadership with scheduling, correspondence, and reports Outreach \& Coordination Support outreach efforts for both programs Communicate with referral sources, community partners, and stakeholders Track referrals and follow up on inquiries Assist with outreach materials and program information General Duties Provide day\-to\-day administrative support Anticipate needs and take initiative without direct supervision Handle sensitive information with professionalism and discretion Support program operations as needed Skills Proven experience with office management, clerical duties, and administrative support in a fast\-paced environment. Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace/ Outlook, and data entry skills. Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Experience with bookkeeping software such as QuickBooks is a plus. Exceptional customer service skills coupled with professional phone etiquette and strong proofreading abilities. Qualifications: Strong organizational and time\-management skills Self\-starter with the ability to work independently Excellent written and verbal communication skills Ability to manage multiple priorities across two programs Proficient in basic office software (email, documents, spreadsheets) Reliable, adaptable, and professional Experience in nonprofit, social services, housing, or youth programs preferred What We’re Looking For: Highly organized and detail\-oriented Proactive and solutions\-focused Comfortable in a fast\-paced environment Mission\-driven and dependable Pay: $24\.70 \- $29\.75 per hour Benefits: Paid time off Work Location: In person