Personal Assistant

Overview We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative and operational support to our executive team. This role is vital in ensuring the smooth functioning of daily activities, managing complex schedules, coordinating projects, and facilitating effective internal communication. The ideal candidate will be proactive, detail\-oriented, and thrive in a fast\-paced environment, demonstrating a strong ability to handle confidential information with professionalism and discretion. Join us to play a key role in enhancing productivity and supporting our leadership’s strategic initiatives. Duties Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Organize and facilitate events, meetings, and conferences, ensuring all logistics are handled efficiently from venue booking to catering and technical setup. Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and managing email communications with professionalism. Handle phone etiquette with professionalism on multi\-line phone systems and video conferencing software to ensure clear internal and external communication. Maintain confidentiality when managing sensitive information related to business operations, personnel matters, or strategic initiatives. Assist with bookkeeping tasks using QuickBooks or similar software; perform data entry, filing, and clerical duties to keep records accurate and accessible. Support project coordination efforts by tracking deadlines, preparing reports, collaborating with team members across departments, and ensuring timely completion of tasks. Qualifications Proven experience as an executive assistant or personal assistant with a strong background in office management and administrative support. Demonstrated proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and Docusign for electronic signatures. Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously. Strong written and verbal communication skills coupled with exceptional proofreading abilities. Experience in event planning, business travel arrangements, bookkeeping, and data entry is highly desirable. Technical proficiency with video conferencing software (such as Zoom or Microsoft Teams), multi\-line phone systems, and calendar management tools like Microsoft Outlook Calendar. Ability to handle confidential information discreetly while maintaining high levels of professionalism under pressure. * A proactive mindset with the ability to collaborate effectively with C\-suite executives and internal teams to streamline operations. Join our team today if you’re ready to bring your organizational expertise and energetic approach to a role that makes a real impact! Pay: $25\.44 \- $30\.63 per hour Work Location: In person