Commercial Executive Assistant

Objective Provide high\-level executive administrative support to three C level executives (CMO, CRO, and CSO), acting as a strategic partner and primary point of contact for internal and external stakeholders. This role ensures effective coordination of executive priorities, calendar management, communications, and special projects while maintaining confidentiality, operational excellence, and alignment with business objectives. Position Requirements Education: Bachelor’s degree or equivalent experience in Business Administration or related field Experience: 5–10 years of experience supporting multiple C\-level executives in a fast\-paced, high\-demand environment Language: English Advanced, Spanish: Required Key Job Accountabilities Executive support \& strategic coordination across CMO, CRO, and CSO offices. Eventually provide support to the VP’s that report to those C level positions Complex calendar, travel, and priority management across multiple executives Stakeholder management and liaison with internal teams and external partners Coordination and execution of executive meetings, communications, and events Special projects and operational support aligned with executive priorities Main Responsibilities Manage complex and dynamic calendars across multiple executives, prioritizing critical business needs. Coordinate domestic and international travel logistics, including itineraries, agendas, and expense reports. Serve as primary liaison between executives and internal/external stakeholders (customers, agencies, auditors, vendors) Prepare, edit, and manage high\-quality presentations, reports, and executive communications Organize and coordinate executive meetings, leadership sessions, and offsite events Track and follow up on key projects, ensuring deadlines and deliverables are met Handle sensitive and confidential information with discretion and sound judgment Support legal and financial documentation processes, including contracts and approvals Anticipate executive needs and proactively resolve scheduling or operational conflicts Provide backup support to other Executive Assistants when required Knowledge and Technical Requirements Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) Calendar \& scheduling tools (Outlook, Teams) Expense management systems (e.g., Concur) Business communication \& writing Project coordination tools/processes Competencies Manages Complexity Decision Quality Interpersonal Savvy Action Oriented Drives Results Pay: $78,000\.00 \- $85,000\.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Application Question(s): How many years of experience do you have directly supporting multiple C\-level executives in a fast\-paced, high\-demand environment? This role requires advanced English and Spanish communication, including executive\-level emails, presentations, stakeholder coordination, and occasional interaction with internal/external partners. Are you fully bilingual in English and Spanish? Please describe a time when you had to manage conflicting priorities, calendar changes, travel logistics, or sensitive information for multiple senior leaders. What was the situation, what actions did you take, and what was the outcome? Language: English (Required) * Spanish (Required) Work Location: Hybrid remote in San Antonio, TX 78248