Executive Assistant

Does This Sound Like You? You have supported busy leaders before and know how to keep pace without needing constant direction. You take ownership of details from start to finish and follow through without repeated reminders. You move quickly, but you do not let speed become an excuse for missed details or incomplete work. You know how to ask the right questions, reduce unnecessary back\-and\-forth, and keep work moving. You are trustworthy, discreet, and steady in a fast\-paced, high\-expectation environment. About Wildcrafted Beauty At Wildcrafted Beauty, we believe our products should be made with care, passion, and a personal touch. As we continue to grow, we’re looking for team members who value excellence, collaboration, and have a strong drive to get things done. This role supports the structure, communication, and follow\-through needed to help our team operate smoothly as we continue to grow. Role The Executive Assistant exists to protect the two co\-founders’ time, focus, and energy by taking ownership of the administrative, scheduling, financial, communication, and operational details that should not stay on their plate. This is a full\-time, in\-person, individual contributor role for someone who is highly organized, proactive,trustworthy, and comfortable becoming a reliable right hand to the co\-founders. Success in this role comes from noticing what needs to be handled, following tasks through to completion, and using sound judgment to either complete the work directly or help route it to the right person. Responsibilities Manage the two co\-founders’ calendars, inboxes, scheduling, reminders, and follow\-ups. Take administrative and operational tasks off the co\-founders’ plates by completing them directly or helping route them to the right person. Track priorities, prepare daily reminders, capture action items, and help keep important work moving without repeated follow\-up. Prepare documents, notes, numbers, files, screenshots, and other materials needed for meetings,calls, legal conversations, and coaching sessions. Support recurring financial and administrative workflows, including receipts, bank balances,bookkeeper prep, payroll support, and related documentation. Coordinate team communication, filing systems, SOPs, travel, mail, packages, supplies, errands,office support, setup tasks, and launch\-day support when needed. Results When someone is excellent in this role, the following are consistently true: The two co\-founders are consistently prepared, organized, and focused on the work only they can do. Calendars, inboxes, reminders, follow\-ups, and action items are managed reliably with minimal oversight. Important legal, financial, administrative, and operational items are tracked, routed, and completed accurately. Meetings are prepared, next steps are captured, and communication is clear and timely. High\-priority tasks are completed with speed, accuracy, discretion, and full ownership. Requirements Must\-Have Experience in an executive assistant, administrative support, operations support, or highly detail\-oriented coordination role. Strong calendar, inbox, task\-management, and follow\-up skills. High level of trustworthiness, discretion, and judgment with confidential financial, legal, personal,and company information. Strong written communication skills and comfort using technology, learning new tools, and working across digital systems. High attention to detail and comfort learning, documenting, and owning recurring processes involving files, receipts, financial documents, and administrative workflows. Strong judgment around what to handle independently, what to route, and what requires co\-founder approval. Physically able to move around the building, go up and down stairs multiple times per day, pick up packages, organize spaces, assist with setup tasks, and help pack orders on launch days. Nice\-to\-Have Experience with QuickBooks, receipt management, bookkeeping prep, or CPA\-facing workflows. Experience supporting business owners, founders, or executives. Experience creating SOPs, improving administrative systems, or using AI tools to draft, organize,summarize, or improve work. This Role May Not Be a Good Fit If… You are looking for a remote or hybrid position; this role is full\-time and in person. You need frequent reminders, repeated instructions, or close supervision to complete work thoroughly. You move quickly but often miss details, leave tasks partially complete, or need someone else to check every piece of your work. You prefer a slower\-paced role with a narrow task list and limited changes throughout the day. You are not comfortable being trusted with confidential information, using technology, supporting practical day\-to\-day needs, or helping with hands\-on tasks. Schedule \& Compensation Location: On\-site in Amarillo, TX Pay Rate: $27–$33/hour, title and pay depending on experience Schedule: Full\-time (30\-40 hours/week), Monday–Friday 8 am \- 430 pm Benefits \& Extras: Paid day off for your birthday Monthly Wildcrafted Beauty gift card Therapy/Mental Health Stipend Gym Membership Incentive Paid Holidays Paid Time Off 401K Match How to Apply To be considered for this position, applicants must complete all required application questions. These questions are an important part of our screening process and help us understand your experience,work style, attention to detail, and ability to meet the expectations of this role. Applications with incomplete or missing answers will not be reviewed. Job Type: Full\-time Pay: $27\.00 \- $33\.00 per hour Benefits: 401(k) matching Paid time off Application Question(s): This role requires someone who reads carefully and follows instructions completely. Tell us about a time you were handed a task with very little direction and had to figure it out on your own. What did you do? (Important: start your answer with the word ‘Ready.’) We move fast and communicate in short, clear messages. Write us a 3\-sentence Slack\-style update on a project you’ve recently worked on, real or made up, as if you were sending it to two busy founders at the start of the day. This role includes: calendar and inbox management, receipt entry, daily bank balance tracking, legal inbox routing, bookkeeper document preparation, payroll support, filing systems, and travel booking. List three of these you have direct, hands\-on experience with, and one you’d be learning for the first time in this role. If you started this role on Monday, walk us through what you would do in your first two weeks specifically to get up to speed and start owning your responsibilities without needing constant direction. * You’re managing the founders’ inboxes. You open an email containing sensitive financial details, and you notice it was accidentally copied to someone whose name you don’t recognize — not a team member, not a vendor you know. What do you do, step by step? Work Location: In person