Executive Assistant 2

Inova Information Technology is looking for a dedicated Executive Assistant 2 to join the Team. This role will be full\-time working Monday – Friday located in Fairfax, VA. The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. Featured Benefits: Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program. Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans. Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities. Executive Assistant 2 Responsibilities: Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications. Organizes and expedites the flow of work through the office/department. Possesses broad knowledge of overall corporate operations. Assists in the preparation for executive meetings. Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly. Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed. Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up. Possesses a knowledge of the functional area and system\-wide impact of that function as well as major system issues with which executive is involved. Minimum Qualifications: Education: HS Diploma/GED Experience: 4 years of relevant office experience, including 2 years of reporting to a Senior Leader or Bachelor’s Degree equivalent to 3 years of relevant experience Preferred Qualifications: Demonstrated success supporting Senior Executives in high\-stress, high\-profile environments, with the ability to manage shifting priorities and maintain professionalism under pressure preferred. Experience coordinating complex, high\-volume calendars with exceptional attention to detail, accuracy, and follow\-through preferred. Proficiency in Microsoft Office Suite, particularly PowerPoint and Word, with the ability to create, format, and edit high\-quality presentations and documents preferred.