Personal Assistant

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help our leadership stay focused on strategic priorities. This paid position offers an exciting opportunity to work in a fast\-paced environment where your contributions directly impact the success of our organization. Duties Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives with precision and efficiency Prepare and edit correspondence, reports, presentations, and other documents with attention to detail and accuracy Facilitate communication by screening calls, managing multi\-line phone systems, and practicing professional phone etiquette Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of important documents Support event planning activities including meetings, conferences, and company functions from logistics to execution Handle bookkeeping tasks using QuickBooks or similar software, including data entry, invoicing, and expense tracking Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items Use video conferencing software such as Zoom or Microsoft Teams to facilitate remote meetings seamlessly Proofread documents for clarity and correctness; transcribe audio recordings accurately when needed Manage office supplies inventory and oversee office management duties to maintain a productive work environment Requirements Proven experience as a Personal Assistant or Executive Assistant with strong office management skills Exceptional organizational skills with the ability to prioritize tasks effectively in a fast\-paced setting Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and productivity software Technical proficiency with calendar management tools like Microsoft Outlook Calendar and Google Calendar Experience with bookkeeping software such as QuickBooks; familiarity with basic bookkeeping principles is a plus Excellent written and verbal communication skills; strong phone etiquette is essential Demonstrated ability to handle confidential information discreetly and professionally Strong data entry skills along with clerical experience including filing, data management, and front desk responsibilities Ability to collaborate effectively with C\-suite executives and cross\-functional teams on multiple projects simultaneously Knowledge of video conferencing platforms like Zoom or Microsoft Teams for virtual meetings * High school diploma or equivalent required; additional administrative certifications are advantageous Join us as a Personal Assistant if you’re eager to contribute your organizational talents in a vibrant environment where your proactive approach makes a real difference! Pay: $23\.32 \- $28\.08 per hour Work Location: In person