OPS HUMAN RESOURCES ASSISTANT - 42901054

Requisition No: 878706 Agency: Agriculture and Consumer Services Working Title: OPS HUMAN RESOURCES ASSISTANT \- 42901054 Pay Plan: Temp Position Number: 42901054 Salary: $16\.00 Hourly Posting Closing Date: 07/03/2026 Total Compensation Estimator Tool OPS HUMAN RESOURCES ASSISTANT (CLASS TITLE: OPS STAFF ASSISTANT) FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF PLANT INDUSTRY \\\OPEN COMPETITIVE OPPORTUNITY \- THIS IS A PART\-TIME OTHER PERSONAL SERVICES (OPS) POSITION\\\ CONTACT: Hailey McRee, Phone (352\) 395\-4842 or Email: Hailey.McRee@FDACS.gov MINIMUM REQUIREMENTS: A high school diploma or its equivalent and three (3\) years of administrative or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) Possession of a valid Driver License. \\\ATTENTION CANDIDATES\\\ To be considered for a position with the Florida Department of Agriculture and Consumer Services: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. NOTES: To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position. Successful applicant must pass a background screening, including fingerprinting, as a condition of employment. LinkedIn Learning training account. Flexible work schedule available. Experience working with Microsoft Outlook, Word, and Excel. General Statement: This is an administrative support position in the Human Resources Office that will be responsible for record maintenance, reporting, various administrative tasks, and providing support for the bureaus within the Division of Plant Industry. JOB DUTIES: Maintains official and working files for employees, to include both the paper files and electronic files (On Base). Assist with Records' Inventory, to include archiving and disposition of records approved for disposal. Updates and maintains electronic records in People First including driver license and home address, as requested. Uses driver license expiration status report to notify employees and their supervisors of driver license discrepancies. Ensures resolution and updates pertinent records in People First. Receives and distributes paper paychecks to employees. Formats and save payroll reports. Generates biweekly and supplemental payroll reports and follows up with supervisors and management as needed. Produces the Welcome New Hires information and employee photos to send to the division Public Information Office by the 5th of each month. Reviews and provides feedback on needed edits/revisions before the final document is published to the Personnel Share Point page. Provides weekly administrative report for all employees who were hired, separated, or moved positions in the previous week. Provides assistance to employees as needed with tuition waiver/reimbursement, flexible schedule, outside/dual employment applications, and Gator 1 cards. Responds to inquiries from division and department employees, as well as the public, regarding personnel matters. Responds to written requests for verification of employment and records requests. Receives and distributes W\-2 forms annually. Completes reviews of Department of Management Services phonebook contact information for Plant Industry as requested. Performs other related duties as directed by management. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge and experience in Microsoft Office Suite (Word, Excel, and Outlook). Knowledge and experience with spreadsheets, databases, and web\-based programs. Skill in performing basic math, writing, and problem\-solving. Skill in completing and maintaining accurate records. Ability to organize many tasks simultaneously and to follow through on completing tasks within defined timelines. Ability to record information and file accurately. Ability to maintain confidentiality. Ability to effectively communicate, verbally and in writing. Ability to work with others in a calm, professional and courteous manner. Ability to lift and transport 25 lbs. The Benefits of Working for the State of Florida Working for the State of Florida as an OPS employee is more than just a paycheck. Participation in state group insurance (must meet eligibility requirements\); Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com; State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com; Employee Assistance Program (EAP). Seasonal and part\-time OPS employees (less than 30 hours average per week) refer to People First at 877\-562\-7287 or go to: https://www.mybenefits.myflorida.com/myhealth/eligibility\_and\_enrollment/ops\_employees SPECIAL NOTES: Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1\-866\-663\-4735\). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug\-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112\.0455, F.S., Drug\-Free Workplace Act. Location: GAINESVILLE, FL, US, 32601 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32606 GAINESVILLE, FL, US, 32607 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32609 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32641 GAINESVILLE, FL, US, 32653 \#job\-location.job\-location\-inline { display: inline; } Nearest Major Market: Gainesville