Administrative Assistant 3

542025 PHOENIX DEPT OF ECONOMIC SECURITY Full\-time Closing at: Jul 6 2026 \- 23:55 MST DEPT OF ECONOMIC SECURITY ============================= Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ### ADMINISTRATIVE ASSISTANT 3 Job Location: #### Division of Business Services (DBS) #### Office of Professional Development 1990 W. Camelback Rd., Phoenix, AZ 85015 Posting Details: #### Salary: $44,576 \- $46,800 #### Grade: 17 #### Closing Date: July 06, 2026 Job Summary: Would you like to be a part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals The Department of Economic Security, Division of Business Services (DBS) Office of Professional Development (OPD) is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3\. Under general direction from the Senior Training Manager for the Office of Professional Development, this position performs a variety of complex administrative tasks, including research, special projects, fiscal and operational reports, development and modification of office procedures and forms, coordination of administrative activities between organizational units, composing a wide variety of correspondence, and interpreting and communicating organizational rules, regulations and functions. Based upon the department's business needs and continual meeting of expected performance measures, this position may offer the ability to work a hybrid schedule, within Arizona, with two days per week required in\-office attendance at the address listed above. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work partially or fully remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties: Essential Duties and Responsibilities include but are not limited to: Oversees and performs a range of diverse administrative activities for the Administration. Serves as the central point of contact with other Divisions and external constituencies in the resolution of various day\-to\-day matters. Assists in administrative problem solving, program and project planning, development, and execution of stated objectives. Monitors, reconciles, and assists with fiscal operations for the Administration, including but not limited to budgets, contracts, and travel reimbursements. Reviews and processes procurement requests using the Arizona Procurement Portal, ensuring content is accurate and conforms to requirements. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation, including computerized forms and reports. Monitors activity of Administration to ensure all forms and reports are completed by deadline. Researches information, compiles statistics, and gathers and computes various data. Prepares special reports, summaries or replies to inquiries, selecting relevant data from various sources. Establishes, updates, and maintains electronic and physical files, inventories, and records. Implements and maintains data management systems. Provides and oversees support activities, such as answering telephones, maintaining calendars, scheduling appointments, arranging meetings, assisting with inquiries, and resolving problems. Reviews and controls incoming and outgoing correspondence and follows\-up on operational commitments. Knowledge, Skills \& Abilities (KSAs): Knowledge in: The principles and practices of administration and management Agency and program rules, processes, regulations, and operating procedures Accounting and budget procedures Standard processes and procedures related to the preparation of contracts and other agreements Skilled in: Conducting research, special projects, planning, and report preparation Developing or modifying procedures and forms to improve operational effectiveness Preparing fiscal and operational reports Coordinating administrative matters between organizational units Interpreting and explaining organizational rules, regulations and functions Problem\-solving Prioritizing work\-flow Researching and correcting errors Oral and written communications Time management Using computers, Internet based applications, and working with databases Using software applications such as Gmail and G Suite Ability to: Learn and interpret agency or program rules, regulations and operating procedures Make administrative and procedural decisions and judgments Analyze and solve problems Plan and coordinate activities Provide technical oversight Establish priorities, organize, and manage time productively Develop effective operating procedures Create, compose, and edit written materials Retrieve, research, and interpret data from various reporting tools or systems Selective Preference(s): The ideal candidate for this position will have: Three (3\) or more years of responsible administrative experience; or Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; or a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience. Pre\-Employment Requirements: This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Any employee operating a motor vehicle on State business must possess and retain a current, valid class\-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2\-10\-207\.11\). Successfully pass background and reference checks; employment is contingent upon completion of the above\-mentioned process and the agency’s ability to reasonably accommodate any restrictions. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E\-Verify). Benefits: The Arizona Department of Economic Security offers a comprehensive benefits package to include: Affordable medical, dental, life, and short\-term disability insurance plans Participation in the Arizona State Retirement System (ASRS) and long\-term disability plans 10 paid holidays per year Paid vacation and sick time Paid Parental Leave\-Up to 12 weeks per year paid leave for newborn or newly\-placed foster/adopted child. Deferred compensation plan Wellness plans Tuition Reimbursement Stipend Opportunities Infant at Work Program Rideshare and Public Transit Subsidy Career Advancement \& Employee Development Opportunities By providing the option of a full\-time or part\-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave program here**. For a complete list of benefits provided by The State of Arizona, please visit our benefits page* Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long\-Term Disability (LTD) program after a 27\-week waiting period. The ASRS defined benefit plan provides for life\-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax\-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: For questions about this career opportunity, please contact us at 623\-271\-2117 or email shmorrison@azdes.gov. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the phone number or email above. Requests should be made as early as possible to allow time to arrange the accommodation.