Secretary/Receptionist

Job Summary We are seeking an energetic and detail\-oriented Secretary/Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and provide exceptional customer support to ensure smooth daily operations. Your positive attitude, organizational skills, and ability to handle multiple responsibilities with efficiency will contribute significantly to our team’s success. This paid position offers an excellent opportunity for individuals looking to develop their office management skills in a dynamic environment. Responsibilities Greet visitors, clients, and vendors warmly and professionally, ensuring a positive first impression. Manage multi\-line phone systems, screen calls, and direct inquiries to appropriate staff members with courteous phone etiquette. Handle incoming and outgoing correspondence, including emails, mail, and packages, utilizing Google Workspace and Microsoft Office tools. Maintain organized filing systems, perform data entry, and ensure accurate record\-keeping for administrative documents. Schedule appointments, manage calendars, and coordinate meetings for staff members using calendar management software. Assist with office management tasks such as ordering supplies, maintaining office equipment, and overseeing general cleanliness. Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and basic bookkeeping tasks. Proofread documents for accuracy and clarity while ensuring all communications adhere to company standards. Provide customer support by addressing inquiries promptly and professionally both in person and via phone or email. Perform clerical duties such as typing correspondence, preparing reports, and managing filing systems efficiently. Requirements Proven experience working at a front desk or in an administrative support role within an office environment. Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry applications. Excellent organizational skills with the ability to multitask effectively in a fast\-paced setting. Bilingual abilities are highly preferred to assist diverse clients and team members. Exceptional phone etiquette with experience managing multi\-line phone systems confidently. Previous clerical experience including filing, proofreading, and document management is essential. Knowledge of QuickBooks or similar bookkeeping software is a plus. Demonstrated customer service skills with a friendly demeanor and professional appearance. Ability to manage time efficiently while handling multiple priorities independently. Personal assistant experience or office management background is advantageous but not required. Join us as a Secretary/Receptionist and become a key contributor to our vibrant team! Your dedication will help create a welcoming environment while supporting our operational excellence every day! Pay: From $17\.00 per hour Application Question(s): Are you comfortable with a starting pay of $17\.00 per hour? Ability to Commute: Hickory Hills, IL 60457 (Required) Work Location: In person