Executive Assistant

Overview: The Executive Assistant acts as the founder’s right hand, helping protect their time, organize priorities, and keep the business moving forward day\-to\-day. This scope encompasses: traditional admin, operator, integrator, and gatekeeper roles. Frequency is a vertically\-integrated medicinal mushroom brand based in Topanga, CA. Cultivating for mental health and higher consciousness, Frequency envisions a world where ancient wisdom meets modern science, and everyone is guaranteed safe access to the healing they deserve. Key Responsibilities: Inbox and Communications Management Manage and triage the founder’s email inbox Flag high\-priority messages and time\-sensitive requests Draft responses (especially for partnerships, intros, and follow\-ups) Maintain a clean, organized inbox system Act as a first point of contact when appropriate Schedule calls, meetings, and manage follow\-ups Organize all strategically Partnerships and Relationships Support Track partnership conversations and warm leads Organize contacts (investors, advisors, healers, researchers, brands, operators) Help coordinate intro calls and relationship\-building conversations Maintain a lightweight CRM or tracking system (Airtable, Notion, Sheets) Operations \& Business Flow Support Assist with basic operations and internal organization Help document workflows and systems as the company grows Support light project management (deadlines, reminders, coordination) Keep the founder focused on high\-leverage work Alignment with Psychedelics \& the Medicine Space: be knowledgeable and genuinely interested in: Psychedelics, plant medicine, and consciousness work Current trends, language, and ethics in the medicine space The cultural sensitivity and responsibility of this work Understand that this is mission\-driven, not just a job. You represent the brand: energetically and professionally. Must have qualities: Entrepreneurial, self\-directed, proactive Emotionally intelligent and discreet Organized, detail\-oriented, reliable Passionate about psychedelics / healing work Comfortable in ambiguity and fast\-changing environments Strong written communication skills Company Websites: https://frequencycaps.com/?srsltid\=AfmBOooQNhdxVau1nCJGkwychCY6EeziJ2M8StITE9yMI\_jccX9V531P https://www.frequency\-house.com/ Job Type: Full\-time Pay: $3,900\.00 per month Benefits: Flexible schedule Paid time off * Professional development assistance Work Location: Hybrid remote in Topanga, CA 90290