Executive Assistant

About Devins Powerwash Devins Powerwash is a fast\-growing exterior cleaning company specializing in commercial and residential power washing, gutter cleaning, window cleaning, and holiday lighting. The company was started by the CEO when he was just 18 years old and has grown into a team of 17 employees operating nine trucks across now at the age of 23\. We are continuing to expand throughout Ohio and the surrounding region, with the long\-term vision of becoming one of the largest privately owned exterior cleaning companies in the country. Our three core values are: 1% Better Every Day Teamwork Professionalism The CEO is a young, ambitious, and highly driven entrepreneur who moves quickly and manages many responsibilities. We are looking for an exceptional Executive Assistant who can help keep him organized, protect his time, manage important details, and maximize his daily efficiency. About the Position This is not a traditional administrative position where every day looks the same. You will work directly with the CEO and Owner, assisting with business responsibilities, communication, scheduling, sales support, data entry, travel arrangements, and other day\-to\-day business and personal needs. The right person will become CEOs organizational right hand. You will ensure important tasks are completed, information is entered accurately, meetings are properly scheduled, potential customers receive timely follow\-up, and he remains focused on the highest\-value priorities for the company. He is not looking for a short\-term assistant. He is looking for a true right\-hand Executive Assistant who wants to grow alongside him for the next 5–15 years as Devins Powerwash expands toward its goal of generating more than $100 million in annual revenue. The right person will have the opportunity to take on greater responsibility, grow professionally, and become a key part of the company’s long\-term success. This position is ideal for someone who enjoys working in a fast\-paced entrepreneurial environment, takes pride in staying organized, is highly comfortable with technology, and wants to learn how a growing company is built from the inside. Primary ResponsibilitiesInbox and Communication Management Monitor, organize, and manage the CEO’s email inbox. Identify urgent emails and ensure important conversations receive timely responses. Draft and send professional emails on behalf of the CEO. Communicate with employees, customers, vendors. Organize emails, documents, and action items so responsibilities do not fall through the cracks. Create a daily, weekly, monthly task list. Follow up with individuals when information, decisions, or completed tasks are needed. Maintain a professional and consistent tone when communicating on behalf of the CEO. Calendar and Schedule Management Manage the CEO’s daily, weekly, and long\-term calendar. Schedule meetings, appointments, site visits, interviews, events, and company commitments. Prioritize the CEO’s schedule based on urgency and business impact. Prepare daily schedules, reminders, and priority lists. Protect focused work time while ensuring important people receive timely access. Anticipate scheduling conflicts and resolve them before they become distractions. Coordinate schedules with employees, customers, vendors, and other business contacts. Help ensure the CEO is focused on the highest\-value use of his time. Sales and Customer Follow\-Up Assist with preparing commercial and residential quotes. Enter customer information, measurements, pricing, job details, and notes into company systems. Organize the information needed to create accurate proposals. Follow up with potential clients regarding open quotes and upcoming projects. Track customer communication and future follow\-up dates. Help move sales opportunities through the company’s pipeline. Coordinate with the sales and operations teams when additional information is needed. Maintain accurate and up\-to\-date customer records. Help ensure no qualified opportunity is missed due to a lack of communication or follow\-up. Data Entry and Record Management Complete daily data\-entry responsibilities accurately and on time. Enter and update customer, sales, job, vendor, and company information. Transfer information between emails, spreadsheets, documents, CRM platforms, and field\-service software. Review entered information for accuracy, completeness, and consistency. Correct missing, outdated, or inaccurate information. Maintain organized digital files and company records. Update spreadsheets, reports, customer databases, and tracking documents. Handle repetitive administrative tasks while maintaining a high level of speed and attention to detail. Keep important information organized and easily accessible. Help maintain clean and reliable data across company systems. Administrative and Technology Support Prepare documents, spreadsheets, reports, presentations, and meeting notes. Use Microsoft Excel and Google Sheets to organize data, track tasks, maintain reports, and assist with business analysis. Track action items from meetings and follow up with the people responsible for completing them. Assist with online research and special projects. Maintain organized electronic files and document\-management systems. Type emails, documents, notes, quotes, and reports quickly and accurately. Navigate multiple software platforms efficiently. Learn new software and systems as the company continues to grow. Assist with basic reporting, information gathering, and administrative organization. Handle miscellaneous administrative responsibilities as they arise. Artificial Intelligence and Process Improvement Be open to learning and using artificial intelligence tools as part of daily work. Use AI to help draft communications, summarize meetings, conduct research, organize information, and prepare documents. Use technology and AI to increase speed, accuracy, organization, and overall productivity. Identify repetitive tasks that could be simplified or automated for your role. Recommend ways to improve administrative systems and workflows. Adapt to new technologies, software, and processes. Help build more efficient systems as the company grows. Review all AI\-assisted work for accuracy, professionalism, and confidentiality before it is used or sent. Travel and Personal Logistics Arrange flights, hotels, rental vehicles, and transportation. Prepare clear and organized travel itineraries. Maintain travel confirmations, reservations, receipts, and important documents. Assist with appointments, reservations, purchases, and other day\-to\-day personal logistics. Respond calmly and effectively to last\-minute changes. Help reduce distractions by handling miscellaneous tasks that would otherwise take the CEO away from higher\-value responsibilities. Anticipate needs and help solve logistical problems before they become issues. Required Skills and Qualifications The ideal candidate will be: Extremely organized, dependable, and detail\-oriented. A fast and accurate typist. Highly proficient with computers and comfortable working digitally throughout the day. Proficient in Microsoft Excel and Google Sheets. Experienced with data entry and maintaining accurate records. Comfortable learning new software, systems, and technology. Open to learning and regularly using AI tools. A strong written and verbal communicator. Able to manage several priorities without losing track of important details. Proactive and capable of anticipating what needs to happen next. Confident in communicating and following up with customers, employees, vendors, and business partners. Professional and trustworthy when handling confidential business and personal information. Comfortable working directly with a young, ambitious, and fast\-moving business owner. Willing to take ownership instead of waiting to be told every next step. Able to remain calm, adapt, and solve problems when plans change. Comfortable completing repetitive administrative tasks while maintaining accuracy. Interested in building a long\-term career and growing with the company and alongside the CEO. Experience as an executive assistant, administrative assistant, office manager, project coordinator, sales coordinator, or similar position is preferred. However, organization, communication, technological proficiency, adaptability, loyalty, and the ability to take ownership are more important than having a specific previous job title. Technology Skills Candidates should already be comfortable using, or be willing and able to quickly learn: Microsoft Excel Google Sheets Gmail and email\-management tools Google Calendar Google Docs Customer relationship management software Field\-service and quoting software Artificial intelligence tools such as ChatGPT Online research tools Digital file and document\-management systems Cloud\-based communication and productivity tools What Success Looks Like You will be successful in this position when: The CEO’s inbox and calendar remain organized. Important emails, meetings, deadlines, and follow\-ups are not missed. Luke begins each day with a clear schedule and list of priorities. Quotes and customer follow\-ups are completed accurately and on time. Daily data\-entry responsibilities are completed efficiently and without avoidable errors. Customer records, spreadsheets, reports, and company systems remain accurate and up to date. Travel and personal logistics are handled without requiring constant oversight. Tasks and action items are followed through to completion. Technology and AI are used responsibly to improve speed, organization, and efficiency. You regularly identify ways to save the CEO time and improve how the company operates. Problems are anticipated and handled before they become distractions. Luke is able to spend more time leading the team, growing revenue, developing new markets, and planning for the future. You continue taking on greater responsibility as the company grows. Compensation and Opportunity Annual salary of $50,000–$55,000, based on experience and qualifications. Full\-time position working directly with the CEO and Owner. Significant exposure to the operation and growth of a multimillion\-dollar company. Opportunity to learn directly from a young entrepreneur who built the company from the ground up. Exposure to sales, operations, hiring, marketing, finance, technology, and business expansion. Potential for increased responsibility and professional growth as the company expands. Opportunity to become a long\-term right\-hand partner to the CEO. A fast\-moving environment where strong performance, initiative, and new ideas will be recognized. The opportunity to grow alongside the company over the next 5–15 years as it works toward generating more than $100 million in annual revenue. Why Join Devins Powerwash? This is an opportunity to become an important part of a company that is still early in its growth. You will not be several levels removed from leadership. You will work directly with the CEO, participate in important conversations, and see firsthand how decisions are made across every part of the company. We are not looking for someone who simply wants another administrative job. We are looking for someone who wants to grow, take ownership, use technology, improve systems, solve problems, and help turn an ambitious vision into reality. For the right person, this position offers a unique opportunity to build a long\-term career alongside a young business owner and a rapidly growing company. How to Apply Please email your resume as a PDF to luke@devinspw.com. In the body of the email, please answer the following questions: Why does this position interest you? What makes you highly organized and dependable? What experience do you have with data entry, Microsoft Excel, Google Sheets, and administrative technology? How do you currently use—or how would you be interested in learning to use—AI tools in your daily work? Describe a time when you helped a busy leader or team become more organized or efficient. Why do you believe you would work well with a young, fast\-moving entrepreneur? Are you interested in growing into a long\-term role over the next 5–15 years? If so, why? Applications that do not include a PDF resume and answers to the questions above may not be considered. Pay: $50,000\.00 \- $55,000\.00 per year Benefits: * Paid time off Work Location: In person