Office Administrator

Job Overview laugauge preferrance : Cantonese \& Mandarin We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will support various administrative functions, enhance customer service experiences, and maintain a professional environment. If you thrive in a fast\-paced setting and enjoy multitasking with precision, this opportunity is perfect for you! Your bilingual abilities and strong computer literacy will help foster seamless communication and streamline office processes. Duties Manage front desk operations, greeting visitors and clients with professionalism and warmth Answer multi\-line phone systems promptly, directing calls accurately and courteously Handle data entry, filing, and document proofreading to ensure accuracy and organization Utilize software tools such as Microsoft Office, Google Workspace, QuickBooks, and other office management systems to support daily tasks Coordinate calendar management, scheduling appointments, meetings, and reminders efficiently Provide exceptional customer support via phone, email, or in person while maintaining excellent phone etiquette Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping Support office management activities such as supply ordering, maintaining office equipment, and ensuring a tidy workspace Qualifications Proven experience in an office environment with strong clerical skills and administrative experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Familiarity with QuickBooks or similar bookkeeping software is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively Strong typing skills along with attention to detail for proofreading documents Exceptional customer service skills combined with professional phone etiquette Bilingual abilities are a plus to assist diverse client needs Experience as a dental or medical receptionist or personal assistant is advantageous but not required Knowledge of multi\-line phone systems, filing systems, data entry procedures, and calendar management techniques Join us as an Office Administrator to be a key contributor in creating a welcoming environment while supporting operational excellence. We value energetic professionals who are eager to make an impact through their organizational prowess and dedication! Pay: $25\.62 \- $30\.86 per hour Benefits: Flexible schedule Work Location: In person