Receptionist / Legal Assistant

About Us Aventus Law Group (ALG) is a boutique law firm serving individuals, families, business owners, and entrepreneurs throughout Florida. Our practice focuses on Estate Planning, Probate Administration, Tax Controversy, Business Transactions, and Outside General Counsel services. At ALG, we believe legal services should be delivered with responsiveness, professionalism, empathy, and genuine care. We are committed to providing exceptional client experiences and building long\-term relationships based on trust and results. We are seeking a Receptionist / Legal Assistant who will serve as the first point of contact for our clients and play a critical role in supporting our attorneys and legal team. This position is ideal for someone who loves helping people, takes initiative, learns quickly, and thrives in a fast\-paced professional environment. Who We're Looking For We're not simply looking for someone to answer phones. We're looking for someone who takes ownership of the client experience, anticipates needs, stays organized, and helps our team operate efficiently. The ideal candidate is warm, professional, dependable, and genuinely enjoys interacting with people. You may be a great fit if you: Have a positive, energetic, and professional personality Enjoy helping people and providing exceptional customer service Learn new systems and processes quickly Take initiative without waiting to be told what to do Are highly organized and detail\-oriented Can manage multiple priorities while maintaining professionalism Possess strong emotional intelligence and empathy Maintain a positive attitude during busy periods Are resourceful, proactive, and solutions\-oriented Thrive in a collaborative team environment Primary Responsibilities Client Reception \& Client Experience Serve as the first point of contact for clients, prospective clients, referral sources, and visitors Answer incoming phone calls professionally and courteously Schedule consultations, meetings, and appointments Follow up with clients regarding appointments, requested information, and next steps Handle client intake and onboarding processes Answer client questions and direct inquiries appropriately Greet clients and ensure an exceptional office experience Prepare and organize conference rooms and meeting spaces for client appointments Maintain professional communication with clients throughout their matter Legal Assistant \& Administrative Support Organize and maintain client files, folders, and electronic records Assist attorneys and paralegals with administrative and legal support tasks Draft routine correspondence and client communications Manage incoming and outgoing mail and deliveries Maintain calendars, appointments, and deadlines Assist with document organization and collection Support estate planning, probate, business law, and tax\-related matters as assigned Help improve internal processes and office efficiency Required Qualifications 2\+ years of customer service, client relations, reception, or administrative experience Excellent verbal and written communication skills Strong organizational and time management skills Ability to multitask and prioritize effectively Professional appearance and demeanor Strong attention to detail Proficiency with Microsoft Office, including: Outlook, Word, Excel Experience managing email correspondence and calendars Ability to maintain confidentiality and discretion with sensitive client information Preferred Qualifications Prior law firm, legal assistant, or legal receptionist experience Experience working with estate planning, probate, business law, tax, or professional services firms Familiarity with legal case management software and document management systems Spanish\-speaking ability is a plus Why Join Aventus Law Group? Professional and collaborative work environment Opportunity for long\-term career growth Meaningful work helping clients navigate important legal matters Competitive salary and benefits package A firm culture that values work\-life balance and client\-centered service Job Type: Full\-time Benefits: 401(k) Dental insurance Disability insurance Free parking Health insurance Life insurance Opportunities for advancement Paid sick time Paid time off Vision insurance Work from home Work Location: In person