ASB Accounting Assistant #73-26

The Vacancy, Basic Function, Minimum Qualifications ------------------------------------------------------- THE VACANCY: This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams. There is currently one vacancy located at Ensign Intermediate School (8 hours per day, 5 days per week, 11 months per year). Please apply online at www.governmentjobs.com/careers/nmusd. BASIC FUNCTION: Under the direction of an assigned supervisor, serve as cashier and oversee ASB store functions; maintain inventory of ASB store products; prepare and make bank deposits; process accounting and financial documents to assure control and fiscal management of student body funds; maintain assigned ASB accounts for student clubs. MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years clerical accounting experience. Examination Procedures And Information ------------------------------------------ THE EXAMINATION: Exam Weight Supplemental Questions: Qualifying Written Exam:50% Qualifications Appraisal Interview: 50% The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying. An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list. Examinations and interviewing for creating the eligible list will be conducted virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software. The virtual written exam is tentatively scheduled the week of July 6th. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled the week of July 13th. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment. Applications will be reviewed for minimum requirements. However, Newport\-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District. If you elect to have Newport\-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the domain @nmusd.us and @governmentjobs.com to your safe senders list. Job Responsibilities ------------------------ ESSENTIAL DUTIES: Serve as cashier and oversee ASB store functions; collect money and deliver receipts; sell a variety of items including physical education clothes, stickers, yearbooks, school event tickets, identification cards, field trip permission slips and other items and products. Maintain inventory of ASB store products; assure adequate supply for student demand; conduct physical counts and place orders; update ASB webstore quantities as appropriate. Prepare and make bank deposits; secure money bags for pickup; update District database and maintain related records; prepare cash boxes for school events as required; receipt monies and verify counts. Perform a variety of accounts payable duties as assigned by the position; reconcile invoices; assure proper authorization for documents and requisitions; prepare and disburse checks and documents as appropriate; maintain documents and records for audit purposes. Communicate with suppliers, student clubs, faculty, staff, personnel, vendors, parent organizations and other entities regarding the collection and distribution of monies in accordance with applicable laws, codes, rules and regulations. Process accounting and financial documents to assure control and fiscal management of student body funds; assure compliance with the California Education Code and District policies; process accounts, journal entries, budgets, transfers, check requisitions and coding; prepare financial statements and other reports as requested. Assist staff with a variety of school activities and assemblies; greet guest speakers; receive tickets; assure proper documentation. Maintain assigned ASB accounts for student clubs; track donations and report financial activity to applicable personnel as required. Prepare and collect field trip permission slips; collect and receipt monies; maintain waiting lists; communicate with departments to assure proper student preparation for events. Operate a variety of office and store equipment including a printer, copier, cash register, calculator and a computer and assigned software. Provide information regarding the use of school facilities; document facility use and maintain calendar of events. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Bookkeeping and financial record\-keeping terminology, methods and practices. Preparation of comprehensive account reports. Accounting and auditing principles, practices and procedures. Inventory methods and procedures. Modern office practices, procedures and equipment. District organization, operation and policies. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Applicable sections of the State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Serve as cashier and oversee ASB store functions. Maintain inventory of ASB store products. Prepare and make bank deposits. Process accounting and financial documents to assure control and fiscal management of student body funds. Maintain assigned ASB accounts for student clubs. Meet schedules and time lines. Prepare and maintain financial records and prepare reports. Collect monies pertaining to student functions. Operate standard office and store equipment including calculator, cash register and computer. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others. Plan and organize work. Work independently with little direction. Type and input data at an acceptable rate of speed. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate standard office equipment. Seeing to read, post and assure the accuracy of accounting records. Hearing and speaking to exchange information. Bending at the waist, kneeling or crouching to retrieve and file materials. Sitting and standing for extended periods of time. Ewing Consulting, Inc. August 2016