Administrative Assistant

Administrative Assistant (Operations \& Fleet) Leftridge Transportation Location: San Jose, CA Work Hours: 7:30 AM – 4:30 PM (Monday – Friday) Role Overview Leftridge Transportation is seeking a sharp, self\-motivated Administrative Assistant to serve as the operational hub of our San Jose office. You will manage the vital records that keep our fleet running and our staff accounted for. This role is a perfect fit for a detail\-oriented professional who enjoys managing complex logistics, from vehicle compliance to tracking active routes and personnel. Key Responsibilities Logistics \& Fleet Coordination ● Workforce Oversight: Maintain an up\-to\-the\-minute account of all active TSRs (Transportation Service Request), clients, and assigned routes. ● Compliance Management: Take full ownership of vehicle registrations and ensure all business licenses are kept current to prevent operational delays. Attendance \&; Record Keeping ● Meeting Support: Attend monthly team meetings to document updates and ensure operational changes are communicated across the company. Financial \&; Data Accuracy ● Billing \&; Payroll Liaison: Monitor payroll and billing cycles for accuracy. You will be responsible for notifying the Billing Team and Managers immediately of any changes in routes or personnel that impact invoicing. ● Audit Readiness: Support the preparation and search for documents required for internal and external audits. ● Risk Management: Handle the filing of insurance claims and maintain organized incident reporting files. Office Administration ● Communication: Manage the master company calendar and handle client calls with a high level of professionalism and promptness. ● Information Management: Securely manage and update client and employee information databases. Requirements ● Experience: Minimum of 3 years of experience supporting Senior Leadership or working within a logistics/operations environment. ● Self\-Motivation: Ability to work efficiently and stay on top of recurring deadlines (like registrations and billing cycles) without constant reminders. ● Precision: Exceptional attention to detail, particularly regarding legal documentation and financial records. ● Professionalism: A calm and professional demeanor when communicating with clients and field staff. \\\\\\\\\ Must Understand how to utilize AI Technology \\\\\\\\ Compensation \& Benefits ● Hourly Rate: $25\.00 – $29\.00 (Depending on experience) ● Vision \&; Dental: Included in the company benefits package. ● Vacation: 10 days of vacation once you become eligible. ● Sick Leave: Provided in accordance with local/state regulations. Pay: $25\.00 \- $27\.00 per hour Benefits: 401(k) Dental insurance Paid time off * Vision insurance Work Location: Remote