Admin Wizard-Executive Assistant to VP/GM

Administrative Wizard/Executive Assistant to the VP / General Manager Jacksonville Beach, FL\|Full\-Time \| Salary Position \| Pay Commensurate with ExperienceFull Medical Benefits \| Long\-Term Growth Opportunity About the Role: Please read carefully before applying. This role supports the Vice President/General Manager of a 50 year old specialty manufacturer, who runs the company from top to bottom. It is a fast\-paced executive support position with limited time available for training or step\-by\-step instruction. If you need a long ramp\-up period, frequent clarification, predictable days, or rigid boundaries, this role will not be a good fit. This is not an entry\-level administrative position. It is intended for an experienced professional who can work independently, learn quickly, and complete projects without ongoing direction. If you have only worked in slow\-paced or highly structured roles, this position will likely be challenging. The most important requirement for this role is the ability to take a project, understand the information provided, independently research what you do not know, determine solutions, and bring the project to completion with minimal oversight. Key Responsibilities Support the VP/GM with executive\-level administrative and project work Support operations with data entry into both our ERP and Accounting systems. This will include sales orders, purchase orders and bill payment. Experience with accounting and inventory is a plus Draft correspondence and internal communications Prepare production schedules and tracking sheets for production staff Conduct independent research for projects and planning Learn new software quickly, including the Digit inventory system Manage or update content on Shopify, Amazon Seller Central, and the company website Create simple documents and graphics using Canva, photoshop and illustrator Provide light reception coverage, primarily answering phones Requirements: Minimum five years of experience in executive support or senior administrative roles Ability to work independently and complete tasks thoroughly Fluent in macOS \- We are 100% mac\-based, if you arent mac\-fluent we dont have time for you to learn and we will know if you arent ;) Strong experience with Google Workspace including Gmail, Calendar, Drive, Docs, Sheets, and file organization Able to learn new platforms quickly Strong written and verbal communication Manufacturing environment experience is a plus Experience with serialized inventory systems is a plus Must pass a background check, provide references, and sign a confidentiality agreement Compensation and Benefits: Salary commensurate with experience Full medical benefits paid entirely by the company Phantom stock eligibility after one year Opportunity for long\-term growth What We Offer: Competitive salary package (not hourly) Full medical benefits Eligibility for phantom stock options after one year A company that rewards initiative, loyalty, and results We’re looking for someone who reads carefully, takes initiative, and gets things done. Job Type: Full\-time Benefits: Health insurance Paid time off Work Location: In person Job Type: Full\-time Pay: $38,000\.00 \- $42,000\.00 per year Benefits: Health insurance Paid time off Education: High school or equivalent (Required) Experience: Administrative: 4 years (Required) Executive administrative support: 2 years (Required) QuickBooks : 1 year (Required) Manufacturing: 2 years (Preferred) Ability to Commute: Jacksonville Beach, FL 32250 (Preferred) Work Location: In person