Office Assistant - Dynamic Retail Cosmetics Company

Administrative Assistant Location: Glendale, CA 91210 Company Overview Join a growing and successful retail cosmetics company at the forefront of the beauty industry. We are seeking a highly organized, energetic, and adaptable Administrative Assistant to support our daily office operations. This role is ideal for someone who thrives in a fast\-paced environment, enjoys taking on a variety of responsibilities, and can effectively manage multiple priorities while maintaining a positive attitude. Position Summary The Administrative Assistant plays a key role in supporting office operations, employee onboarding, recruiting efforts, and administrative functions. The ideal candidate is detail\-oriented, proactive, and capable of balancing multiple tasks while providing excellent support to both management and team members. ResponsibilitiesAdministrative Support Manage incoming phone calls, emails, and correspondence. Schedule meetings, appointments, and maintain calendars. Perform data entry and maintain accurate records. Assist with special projects and other administrative duties as assigned. Office Operations Maintain office supplies and inventory. Coordinate office events and meetings. Ensure the office environment remains organized and efficient. Serve as a resource for employees requiring administrative assistance. Communication \& Team Coordination Act as a professional first point of contact for visitors, employees, and external partners. Facilitate communication between departments and team members. Ensure important information is communicated accurately and timely. Document Preparation \& Record Management Prepare, edit, and format reports, presentations, and other business documents. Maintain organized digital and physical filing systems. Ensure accuracy and attention to detail in all documentation. Recruitment \& Candidate Screening Assist with recruiting efforts by sourcing and screening candidates. Conduct interviews to evaluate candidate qualifications and fit. Coordinate interview schedules with hiring managers. Support hiring initiatives and workforce planning needs. Employee Onboarding Coordinate and facilitate the onboarding process for new hires. Prepare onboarding materials and documentation. Assist new employees with orientation and company procedures. Ensure a smooth and positive transition into the organization. Qualifications Previous administrative experience in a fast\-paced office environment preferred. Strong organizational and time\-management skills. Ability to multitask and prioritize competing responsibilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Professional demeanor with strong attention to detail. Positive attitude, adaptability, and willingness to learn. Compensation \& Benefits Salary: $3,500 gross per month Benefits 401(k) Paid Time Off (PTO) Schedule Full\-Time Monday through Friday 8\-hour shift Work Location In\-person – Glendale, CA 91210 If you are a motivated professional looking to grow your career in a dynamic and exciting industry, we encourage you to apply. We look forward to welcoming a dedicated team member who will contribute to our continued success. Job Type: Full\-time Pay: $3,500\.00 per month Benefits: 401(k) Paid time off Work Location: In person