Personal Assistant

Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be at the heart of a fast\-paced, professional environment, providing essential administrative support that keeps the organization running smoothly. The ideal candidate will demonstrate exceptional organizational skills, proactive problem\-solving abilities, and a positive attitude to help manage complex schedules and diverse responsibilities efficiently. Duties Manage and coordinate detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are scheduled accurately. Provide comprehensive executive administrative support, including drafting correspondence, preparing reports, and handling confidential information with discretion. Organize and plan events, meetings, and travel arrangements to ensure seamless execution of all logistics. Handle multi\-line phone systems with professionalism, practicing excellent phone etiquette while screening calls and taking accurate messages. Perform data entry, filing, and document proofreading to maintain precise records and ensure high\-quality communication. Assist with bookkeeping tasks using QuickBooks and perform basic office management duties such as supply ordering and maintaining office supplies inventory. Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to meet objectives efficiently. Conduct transcription of meetings or notes as needed, ensuring clarity and accuracy for record\-keeping purposes. Manage front desk responsibilities including greeting visitors, answering inquiries, and maintaining a welcoming office environment. Skills Proven experience as a Personal Assistant or in an administrative role with strong office management skills. Exceptional organizational skills with the ability to multitask effectively in a fast\-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar. Excellent typing speed combined with strong proofreading and transcription abilities to produce error\-free documents swiftly. Familiarity with bookkeeping software like QuickBooks and experience handling basic bookkeeping tasks such as invoicing and expense tracking. Strong project coordination skills to manage multiple priorities simultaneously while meeting deadlines. Outstanding communication skills with professional phone etiquette across multi\-line phone systems. Knowledge of office procedures including filing systems, data entry, clerical tasks, and front desk operations. Ability to adapt quickly to new technologies such as DocuSign for electronic signatures or other digital tools used in document management. Join us as a Personal Assistant where your organizational expertise will empower leadership success! This paid position offers an engaging environment where your proactive approach will make a meaningful impact every day—helping keep our operations smooth while advancing your career in administrative excellence! Pay: $20\.00 \- $25\.00 per hour Benefits: * Flexible schedule Work Location: Hybrid remote in Virginia Beach, VA 23452