Personal Assistant

PLEASE READ JOB DESCRIPTION IN THE ENTIRETY About Us We are a dynamic team managing three small businesses: a real estate property management company, a preschool, and a home care agency. We are seeking a highly organized and detail\-oriented Office Administrator to provide administrative support across all three businesses that would work directly with the owner. This role is perfect for someone who thrives in a fast\-paced, multi\-faceted environment and enjoys variety in their workday. All three business has a team members but certain task that the owner has to executed; the owner needs someone for varies admin task support. Key Responsibilities: Real Estate Agency/Property Management Support: \-Assist with managing property listings, including updating databases and marketing materials. \- Coordinate appointments, property showings, and open houses. \- Prepare and organize real estate documents, contracts, and agreements. \- Communicate with clients, agents, and vendors to ensure smooth transactions. \- Maintain tenant records, lease agreements, and payment schedules. \- Handle tenant inquiries, maintenance requests, and coordinate with contractors. \- Assist with rent collection, invoicing, and financial record\-keeping. \- Conduct property inspections and ensure compliance with regulations. Preschool Administration: \- Manage enrollment paperwork, student records, and parent communications. \- Assist with scheduling, staff coordination, and daily operations. \- Maintain inventory of supplies and place orders as needed. \- Support event planning and coordination for school activities. Home Care Agency Billing and Coding: \- Process billing and coding for home care services, ensuring accuracy and compliance. \- Verify insurance claims and follow up on unpaid invoices. \- Maintain patient records and update billing systems. \- Assist with payroll and timesheet management for caregivers. General Administrative Duties: \- Answer and direct phone calls, emails, and other communications. \- Organize and maintain filing systems, both physical and digital. \- Schedule meetings, manage calendars, and prepare meeting materials. \- Perform data entry, bookkeeping, and other clerical tasks as needed. Qualifications: \- Proven experience as an office administrator, administrative assistant, or similar role. \- Strong organizational and time\-management skills. \- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software. \- Excellent communication and interpersonal skills. \- Ability to multitask and prioritize tasks across multiple businesses. \- Knowledge of billing and coding (preferred but not required). \- Experience in real estate, property management, education, or healthcare administration is a plus. Personal Attributes: \- Self\-motivated and proactive with a strong work ethic. \- Detail\-oriented and able to maintain accuracy under pressure. \- Friendly, professional, and customer\-focused. \- Adaptable and able to work independently or as part of a team. What We Offer: \- Competitive salary based on experience. \- Opportunities for professional growth and development. \- A supportive and collaborative work environment. \- The chance to work across diverse industries and gain valuable experience. How to Apply: If you are excited about this opportunity and meet the qualifications, please submit your resume and a cover letter detailing your relevant experience. We look forward to hearing from you! Bright Mind Preschool/Keller Williams Real Estate (Individual Realtor) \& Property Management/Optimus Healthcare Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full\-time Pay: $19\.00 \- $25\.00 per hour Benefits: Paid time off Experience: office Administrative: 2 years (Preferred) Ability to Commute: Alexandria, VA 22314 (Required) Ability to Relocate: Alexandria, VA 22314: Relocate before starting work (Preferred) Work Location: In person