Building Secretary - Alternative Education/Virtual Academy

POSITION: BUILDING SECRETARY –

ALTERNATIVE EDUCATION/VIRTUAL ACADEMY

FLSA STATUS: NON\-EXEMPT

FTE STATUS: 1\.0

REPORTS TO: BUILDING PRINCIPAL

DATE: 5/22/2026

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SUMMARY:

The Building Secretary provides full administrative support to the Principal and staff, as well as directly dealing with parents and students. Perform numerous duties including writing correspondence, emailing, greeting visitors, answering questions, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Consistently promotes fairness, respect, and different viewpoints in all responsibilities.
• Maintain strict confidentiality in dealing with all records and school business.
• Serves as receptionist.
• Operates and maintains standard office equipment.
• Opens and distributes building mail.
• Building liaison to staff, students and public including production of monthly newsletter, electronic sign content, school website updates and electronic mail blasts as needed
• Prepares, types, copies, distributes, file records/reports, correspondence, mailings etc. related to building functions.
• Maintains and updates building filing systems.
• Responsible for enrollment/registration process
• Responsible for the input of purchase orders, process invoices for payment and monitor building accounts
• Maintain and update student daily attendance files.
• Responsible for orienting substitute teachers and building substitutes.
• Responsible for collecting and disbursing monies received through the building including petty cash etc.
• Maintain office supplies.
• Responsible for the collection and submission of attendance/payroll for the building staff.
• Assist building Administrators in building events including but not limited to picture day, vision and hearing screening, parent\-teacher conferences, kindergarten roundup.
• Input/maintain student information utilizing district and vendor software applications.
• Data enters new student information according to district requirements.
• Request student records for newly enrolled students and send out requested records for withdrawn students.
• Provides assistance in bookkeeping and maintenance of school and student records and accounts.
• Keep in confidence all personal, student or personnel records and information.
• Participates in district and school initiatives, adheres to building and district school improvement plans.
• Adheres to, interprets and implements all district policies, administrative guidelines and procedures.
• Conducts behavior to demonstrate collegiality and professionalism.
• Regular and reliable attendance is an essential job function.
• Performs other duties as assigned by the Principal.

SUPERVISORY RESPONSIBILITIES:

• Position does not have any supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High School Diploma or equivalent.
• Excellent office and customer service skills.
• One\-year secretarial experience preferred.
• Applicant must satisfactorily pass a criminal background check as defined by the State of Michigan.
• Good work habits, including punctuality and good attendance record.

LANGUAGE SKILLS:

• Ability to read, analyze and interpret periodicals and professional journals.
• Ability to effectively present information and respond to questions from groups of educators, students and the general public.
• Ability to express yourself clearly, both orally and in writing.
• Ability to read, analyze and interpret information.

TECHNICAL SKILLS:

• The ability to integrate technology into the everyday work flow is necessary.
• Ability to utilize District technology and work to maintain proficiency, as required skill sets change with technology and/or the needs of the district.
• Ability to use computer technology for research, data management, communications and other instruction.
• Ability to use a personal computer (PC) or MAC in a networked environment to utilize the Internet and other electronic communications mechanisms.
• Knowledge of productivity applications such as Microsoft Office (word processing, spreadsheets, database and presentation software) is required.

MATHEMATICAL SKILLS:

• Ability to apply the concepts of basic math, algebra and geometry consistent with the duties of this position.

REASONING ABILITY:

• Highly proficient in subject areas of: reasoning, problem solving, organizational dynamics and emotional intelligence.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Exhibit a high level of professionalism with the ability to handle confidential information, use good judgment, plan and handle complex projects and maintain a flexible attitude.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect data, establish facts and draw valid conclusions.

INTERPERSONAL SKILLS:

• Ability to build rapport with others and to serve diverse publics.
• Ability to take initiative; work well with others as a collaborative team member and exhibit good communication skills.
• Ability to work effectively and collaboratively with other departments, agencies and individuals.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk or hear; and taste or smell. The employee is often required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds of material. Specific vision abilities required by this job include close vision, distant vision and the ability to adjust focus. The ability to travel to other buildings is required. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

ENVIRONMENTAL ADAPTABILITY:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety and well\-being of all stakeholders. The employee is exposed to infections at a greater risk than the average person. Often the employee may be required to be outdoors for a long period of time, and therefore subject to varying weather conditions, for the purpose of accomplishing the essential functions of this job.

TERMS:

The contract, salary and other employment conditions are to be determined by the current collective bargaining agreement between the Lincoln Consolidated Schools and the Lincoln Education Associates Organization (LEAO).

FUNCTIONS OF POSITION DESCRIPTION:

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills, and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. Lincoln Consolidated Schools retains and reserves all rights to change, modify, amend, add to or delete from any portion of this description in its judgment in conjunction with the Lincoln Education Associates Organization.

This position description is not a contract for employment.

Lincoln Consolidated Schools is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The district will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Lincoln Consolidated Schools does not discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, familial status, marital status, genetic information or any legally protected characteristic, in its programs and activities, including employment opportunities.

"The employee shall remain free of any alcohol or non\-prescribed controlled substance in the workplace throughout his/her employment in the District."

Portrait of a Graduate