Personal Assistant to CEO

Personal Assistant to the CEO

Portland, OR (with travel to WA property as needed)

Part time \| Non – Exempt

About the Role

This is not your average personal assistant role. We are looking for someone special, a warm, resourceful, and genuinely proactive person who finds real satisfaction in making life run beautifully behind the scenes.

The CEO of this Portland\-based law firm is a kind, empathetic, and deeply goal\-oriented leader who brings curiosity and determination to everything she does. She leads her firm with heart and intention, and she brings that same energy to her personal life. When she is not in the office, you will find her outdoors, biking, hiking, or taking long walks with her husband and her golden retriever. She loves the Pacific Northwest and takes full advantage of everything it has to offer.

She splits her time between two properties in Oregon and Washington, and her life moves quickly. What she needs is someone who can keep up. Someone who takes genuine ownership of the details, thinks a few steps ahead, and makes sure that when she walks through the door, everything is already taken care of. The laundry is folded. The fridge is stocked. The vendors are handled. The calendar is clear. She should never have to wonder.

If you are the kind of person who notices what needs to be done before being asked, who takes pride in creating calm and order, and who genuinely enjoys supporting someone driven and accomplished, this role was made for you.

Key Responsibilities

Household and Home Management

• Meal prep and light cooking while in Oregon, aligned with the CEO's dietary preferences and schedule
• Light household duties including regular refrigerator clean\-outs, kitchen organization, and light laundry
• Keep the household fully stocked and ready at all times, including everyday essentials like batteries, lightbulbs, and household staples, with an eye toward minimizing waste and avoiding over\-purchasing
• Maintain organization of household files, documents, and important records
• Continuously assess and improve household systems and routines to keep things running more efficiently

Vendor and Property Coordination

• Coordinate and schedule all home vendors across both OR and WA properties (maintenance, cleaning, repairs, landscaping, etc.)
• Serve as the primary point of contact for vendors and service providers, handling all related calls, emails, and correspondence
• Liaise with vendors, service providers, and other household contacts to ensure work is completed on time and to standard

Scheduling and Appointments

• Schedule and manage all personal appointments including medical, dental, wellness, veterinary, and vehicle maintenance
• Prepare detailed travel itineraries and handle all logistics for personal travel
• Conduct regular weekly check\-ins with the CEO and Executive Assistant to review upcoming needs, priorities, and any open items
• Work closely with the Executive Assistant to ensure personal and professional calendars are fully aligned and conflict\-free

Errands, Correspondence, and Personal Support

• Run errands and oversee personal tasks including shopping, reservations, and general household coordination
• Handle calls, emails, and correspondence related to all personal and household matters
• Assist with event planning, coordination, and special projects as needed
• Support ad hoc requests with flexibility and a can\-do attitude
• Anticipate the CEO's needs and proactively address them before they become urgent
• Exercise strong judgment and act with confidence, knowing when to handle something independently and when to loop in the CEO or Executive Assistant

What We Are Looking For

• Prior experience in a personal assistant, estate management, or household management role preferred
• Experience supporting high\-level executives or busy professionals
• Strong organizational skills with the ability to manage multiple priorities across two properties
• Confident self\-starter who takes initiative without needing constant direction
• Problem\-solving mindset with a proactive, solutions\-first approach
• Strong attention to detail and follow\-through
• Flexible and adaptable to changing needs and shifting priorities
• Reliable, punctual, and highly responsive
• Professional yet personable demeanor with a warm, service\-oriented mindset
• Comfortable around dogs
• Valid driver's license and reliable transportation
• Ability to travel between Oregon and Washington properties as needed
• Discretion and confidentiality are non\-negotiable
• Always thinking ahead, looking for ways to make systems and routines better and more efficient

Nice to Have

• Experience with meal planning and basic cooking
• Familiarity with vendor coordination or property management
• Experience with travel planning and itinerary preparation

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Portland, OR 97203