Administrative Office Assistant III

Summary

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Performs a variety of complex and responsible clerical, record keeping, profiling and reporting or other support duties usually following well\-established policies, procedures and mandated regulations. Assignments are usually in a senior role at the large department level, or equivalent size of specialized department, or educational program.

Essential Duties and Responsibilities

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Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

• Composes and types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepares handbooks, schedules, brochures, and other program materials.
• Processes routine documents of moderate complexity requiring knowledge of the special terminology, policies and procedures of department or area of specialized function.
• Performs analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre\-screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.
• Compiles statistical data, accounts for and posts financial transactions or other data and maintains various department information onto establish data entry formats. Searches out information in departmental records and files.
• May maintain a set of complete financial records for a small fund or program with activities that include deposits, processing of expenditures, documentation of inventory, preparation of accounts receivable and donation requests, and preparation of periodic financial reports.
• May schedule, coordinate, and administer tests
• May perform receptionist duties. Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. Work activities include answering all incoming phone lines of department and routing calls to appropriate extensions.
• Provides special assistance to students, including those with special needs. May introduce students to other services and college support.
• Maintains records and files of documents processed for ready access and compiles various reports according to well\-defined operating procedures.
• Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to assure completeness and accuracy.
• Prepares reports from managerial proceedings such as performance evaluation notes for individuals and programs, hearings, etc. Prepares tests and assignment sheets.
• Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates information into system according to standard formats.
• May perform registration duties such as origination and preparing student transcripts and registration packets, daily schedules, newsletters, and other general correspondence.
• Maintains confidentiality of information processed or received during the course of performing assigned duties.
• May coordinate programs, workshop, meetings between program staff, District administrators or the general public.
• Operates a variety of office machines including personal computer terminal, typewriter, calculator, copier, two\-way radio and other office machines and equipment.
• Receives, sorts and distributes incoming mail.
• Performs other duties as assigned that support the overall objective of the position.

Qualifications

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Knowledge and Skills

Requires in\-depth knowledge of clerical practices, general office procedures, filing, record keeping, receptionist and telephone techniques and etiquette. Requires working knowledge of departmental procedures and standing instructions related to work performed. Requires good English, grammar, spelling, and punctuation. Requires math skills sufficient to compute sums, quotients, ratios, percentages, and basic statistics. Must have sufficient communications skills to project a positive image and convey basic information to customers.

Abilities

Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn, understand and apply College rules, regulations and policies. Requires the ability to prepare financial summaries. Requires the ability to operate standard office machines and equipment, including typewriters, switchboards, copiers, calculators, work processors, printers, etc. Must be able to maintain records and prepare reports. Requires the ability to communicate with peers and other College staff or public in a manner reflecting positively on the department and College.

Physical Abilities

Requires sufficient arm, hand finger dexterity in order to operate keyboard, typewriter and other office equipment. Requires visual acuity to read words and numbers.

Education and Experience

The position requires a High School diploma supplemented by college\-level course work in general office practices. Requires a minimum of 4 years of general clerical and typing experience in an area substantially similar to the job assignment.

This is a grant\-funded position and continued employment is contingent upon continued grant funding.

Full\-Time

12 Months

40 Hours/Week

2080 Hours/Year

Range: 113

25\-26 CSEA 2\.3 Salary Schedules.pdf (Download PDF reader)(Download PDF reader)(Download PDF reader)

Note: Non\-U.S. citizens who cannot provide evidence of authorization to work in the U.S. are ineligible for this position. The Redwoods Community College District does not sponsor non\-U.S. citizens to work in the U.S.

Equal Employment Opportunity / Non\-Discrimination Statement

The Redwoods Community College District is committed to equal employment opportunity and to fostering an inclusive, respectful, and equitable educational and work environment. The Governing Board supports the intent of the California Legislature to ensure that community colleges build a climate of acceptance and inclusion and that employment opportunities are equalized for all individuals.

It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

College of the Redwoods is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.

ADA Accommodation Notice

Applicants and nominees who believe they are covered under the Americans with Disabilities Act (ADA) and require accommodation during any part of the interview or selection process must submit a written request with documentation at least five business days prior to the date of need of the accommodation via e\-mail to: College of the Redwoods Human Resources at HR@Redwoods.edu.

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process. unless otherwise noted.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in *Minimum Qualifications for Faculty and Administrators in California Community Colleges*, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Faculty applicants who do not meet the minimum stated educational qualifications may apply for equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

*For technical assistance, please contact NEOED's Applicant Support Line at 855\-524\-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.*