Executive Assistant to the Rabbi

Executive Assistant to the Rabbi

Congregation Am Tikvah \| San Francisco, CA

30 hours per week \| $30\-35/hour, Non\-exempt \| Hybrid (primarily on\-site with flexible remote days)

Six\-month pilot position with anticipated extension

About Am Tikvah

Congregation Am Tikvah, People of Hope, is a vibrant, growing Jewish community committed to learning, inclusivity, and building deep relationships among our members. Our community joined together in 2021, merging two historic San Francisco congregations, B’nai Emunah and Beth Israel Judea, and maintains dual affiliation with both the Conservative and Reform movements. As we continue to expand our programs and deepen our impact, we're creating infrastructure to support sustainable growth and ensure our rabbi can focus on what matters most: nurturing our community members’ spiritual and personal development.

The Opportunity

We're seeking an organized, proactive, and warm professional to serve as Executive Assistant to our rabbi. This is a unique opportunity to become a trusted partner in leading a thriving Jewish community and a member of a close\-knit, collaborative staff team. You'll play a crucial role in enabling deeper congregant relationships, ensuring programs launch successfully, and building sustainable systems that prevent promising initiatives from stalling.

If you love bringing order to complexity, thrive on making others successful, and want your work to directly strengthen a community, this role offers meaningful impact from day one. You'll be instrumental in transforming how our synagogue operates, ushering us into intentional community building.

What You'll Do

• Own the rabbi's calendar and task management, protecting time for what matters most while ensuring nothing falls through the cracks
• Build and maintain a relationship tracking system (CRM) that ensures every congregant receives thoughtful, timely attention
• Triage email, handle routine correspondence, and provide concise daily briefings so the rabbi stays focused on people, not inbox management
• Manage meetings and documentation associated with lifecycle events (b'nai mitzvah, weddings, funerals, baby namings)
• Be a warm, knowledgeable presence as needed for congregants who call or visit the synagogue
• Create simple, sustainable systems for tracking and prioritizing the many initiatives our creative community generates
• Collaborate with rabbi, staff, and lay leadership to break big ideas into actionable steps with clear timelines, milestones, and accountability
• Schedule meetings, print materials, circulate agendas and notes, track action items, and follow up on commitments
• Build institutional memory by documenting what works, what doesn't, and why
• Coordinate with Executive Director, Office Manager, senior leadership, and appropriate committees to recognize and celebrate the volunteers who make our programs possible

You're a Great Fit If You:

• Have proven experience in administrative support, executive assistance, or project coordination
• Are exceptionally organized with keen attention to detail and a commitment to accuracy
• Think in systems and processes, always asking "how can we make this sustainable and scalable?"
• Are comfortable with technology and can quickly learn new platforms (we use Google Workspace, ShulCloud, Pastoral Reach, Canva, and other tools)
• Communicate clearly and warmly in writing and in person
• Handle confidential information with discretion and maturity
• Take initiative and anticipate needs rather than waiting to be told what to do
• Have a Bachelor’s Degree or equivalent professional experience
• Bring calm, positive energy even when juggling multiple priorities
• Familiarity with Jewish traditions, holidays, and community life

Bonus Points For:

• Experience in nonprofit organizations, especially faith\-based communities
• Project management training or experience

What We Offer

• Competitive hourly rate of $30\-35/hour for 30 hours per week
• Health and dental stipend
• Flexible work arrangement with up to 1\.5 days remote per week
• Employees are eligible for benefits in accordance with California and federal law, including paid sick leave.
• Opportunity to make a tangible difference in a warm, engaged community
• Professional development and growth as our community grows
• A person\-first work environment that is flexible and supportive

About the Pilot Period

This position is initially funded for six months through a generous donor gift. During this pilot period, our board will work on securing ongoing funding to make this a permanent role. We're committed to building sustainable infrastructure for our growing community, and strong performance in this position combined with successful fundraising makes extension highly likely.

To Apply

Please submit your resume and a cover letter explaining why you're excited about this opportunity and how your experience prepares you to excel in this role. In your cover letter, please share a specific example of a time when you created order from chaos or helped someone else succeed by managing details and systems.

Send materials to: employment@amtikvah.org

Application deadline: Open until filled

Equal Opportunity Employer

Congregation Am Tikvah is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, veteran status, or any other protected status under federal, state, or local law.

Pay: $30\.00 \- $35\.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: Hybrid remote in San Francisco, CA 94132